Administrative Assistant - ABM Industries

Overview

Pay:  $30.00/hour

Shift: Monday-Friday, subject to change to availability needs

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

You may be eligible to participate in a Company incentive or bonus program.

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff & Management

Role and Responsibilities

• Understand the Work Order and Preventative Maintenance Platform to assist with internal training and set up
• Complete new hire/termination engineering tasks and property acquisition/disposition tasks
• Review and prepare regional compliance reports
• Communicate with vendors and create amendments and exhibits for master contracts
• Maintain and track data lists for leased vehicles, contacts and safety inspections
• Audit accounts and review set up for purchasing platforms
• Assist with planning and preparation for the Annual Engineering Retreat
• Document and implement ongoing process improvements for regional engineering teams
• Process monthly and ad-hoc invoices 
• Support VP, Construction & Engineering and Director of Engineering with general administrative requests and special projects
• Generating reports from platforms and organizing utility bills
• Maintaining data and updating records for smart building program
• Corresponding with vendors related to battery storage, lighting, utility data and direct access
• Additional project support related to Due Diligence and Construction/Development Integration

Take initiative to identify process enhancements and efficiencies. Represent the company in a professional and courteous manner at all times. Provide excellent customer service to our internal departments and external customers/business partners.

Qualifications/Skills: 

• High school diploma required; Four-year degree preferred 
• Experience in corporate, professional setting preferred and real estate experience a plus 
• Proficient with Microsoft Office platform, including Outlook, Word, Excel and PowerPoint 
• Candidate must possess a positive attitude and be resourceful, adaptable, customer service oriented, responsive with a great need for closure, eager to learn, willing to share ideas, and a team player 
• Candidate must have excellent organizational skills, problem-solving and analytical skills, strong attention to detail, accuracy and timeliness 
• Candidate must have the ability to multi-task, take initiative, communicate effectively in written and verbal form, work well under pressure and balance multiple priorities and assignments to meet deadlines 
• Candidate must be comfortable engaging with other team members and working in a fast-paced environment where continuous improvement is expected