Administrative Assistant - Umanist Staffing LLC
Las Vegas, NV
About the Job
Overview
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office. They provide administrative and clerical support to ensure the organization runs efficiently. This role is essential for maintaining office productivity and assisting in daily operations.
Key responsibilities
Manage and coordinate office activities and operations to secure efficiency and compliance to company policies
Support managers and employees through a variety of tasks related to organization and communication
Answer and direct phone calls, organize and schedule appointments, and maintain contact lists
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies and research new deals and suppliers
Maintain contact and address lists
Book travel arrangements and organize meetings and conferences
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Manage agendas for upper management
Assist in the preparation and organization of documents
Perform data entry and maintain databases
Required qualifications
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High school diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus
Professional attitude and appearance
Ability to be resourceful and proactive when issues arise
Excellent customer service skills
Experience in data entry and maintaining databases
Ability to work independently and take initiative
Knowledge of basic accounting principles and office management practices
Source : Umanist Staffing LLC