Administrative Assistant (Level III) - Veterans Sourcing Group

Pay Rate: #34.14 Per Hour
Location: Mid-town NYC - Bryant Park area
Will work on-site 5 days
12 Month Contract

Top 3 MUST have:
1. Extensive Admin Support Experience
2. Background supporting large organizations
3. Calendar management

Overview of Role

• The Admin Assistant in this position will provide diverse, advanced and confidential administrative support
• Such support functions include gathering, compiling and reporting information relevant to/for team and managing a number of different and often conflicting objectives, projects and activities at one time
• Significant multi-tasking abilities are required
• Regular involvement in high-level client contact and exposure to sensitive information requires that the AA use considerable tact, diplomacy and judgment
• Advanced administrative and analytical skills are essential.

Responsibilities include:

• Calendar management; coordinating and scheduling internal and external meetings
• Extensive scheduling of international and domestic travel
• Comprehensive phone coverage and expense processing
• Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams
• Serving as a resource for basic company policies and procedures
• Quickly learning and keeping up to date on a variety of software programs

Qualifications

• 5+ years of financial services support experience
• Polished and professional in person, phone, and email communications
• Significant time management, organization, multi-tasking and prioritization skills
• Advanced skills in Outlook and other MS Office programs (Excel, Work, PowerPoint)
• Strong attention to detail, ability to work effectively under pressure and time constraints
• Concur or similar experience processing travel and expenses
• Exemplary demonstrated work ethic
• Ability to learn quickly and take on new responsibilities