Administrative Assistant - Ellison Institute of Technology
Los Angeles, CA
About the Job
Our Mission
Founded by Larry Ellison and David B. Agus, MD, the Ellison Institute of Technology (EIT) works to develop and deploy advanced technology in pursuit of solving some of humanity’s most challenging and enduring problems. Guided by world leaders, scientists, and entrepreneurs, EIT seeks to accelerate innovation by driving scientific and technological advancements across four humane endeavors: medical sciences and healthcare, food security and sustainable agriculture, clean energy and climate change, and government policy and economics.
Please visit eit.org for more details.
Job Summary
Are you a highly organized and detail-oriented professional ready to provide essential support to the President and their Executive Assistant? The Ellison Institute of Technology is seeking a dedicated Administrative Assistant to the President’s Office to offer critical support in ensuring the smooth operation of the office. This role requires exceptional communication skills, the ability to manage confidential information with the highest level of discretion, and the professionalism to represent the President’s Office when interacting with high-profile partners. If you thrive in a fast-paced environment, can efficiently manage multiple priorities, and are committed to delivering outstanding service, this is an excellent opportunity to contribute directly to the success of the President’s Office.
Why You Should Join Us
For the safety and health of employees, guests, and patients, the Ellison Institute of Technology may mandate vaccination requirements for employment. The Ellison Institute of Technology's policies are always subject to review and change to ensure they are appropriate under the circumstances.
The Ellison Institute of Technology is an equal opportunity employer. We believe that an inclusive, collaborative team environment is just as important to our mission as stethoscopes and microscopes. We strive to always provide employees a supportive atmosphere, so they feel confident taking creative risks toward innovation. The Ellison Institute of Technology values emotional intelligence and communication with empathy and respect for others. We seek to build a diverse group of people who are curious, have a deep sense of responsibility, and the grit needed to achieve excellence.
Founded by Larry Ellison and David B. Agus, MD, the Ellison Institute of Technology (EIT) works to develop and deploy advanced technology in pursuit of solving some of humanity’s most challenging and enduring problems. Guided by world leaders, scientists, and entrepreneurs, EIT seeks to accelerate innovation by driving scientific and technological advancements across four humane endeavors: medical sciences and healthcare, food security and sustainable agriculture, clean energy and climate change, and government policy and economics.
Please visit eit.org for more details.
Job Summary
Are you a highly organized and detail-oriented professional ready to provide essential support to the President and their Executive Assistant? The Ellison Institute of Technology is seeking a dedicated Administrative Assistant to the President’s Office to offer critical support in ensuring the smooth operation of the office. This role requires exceptional communication skills, the ability to manage confidential information with the highest level of discretion, and the professionalism to represent the President’s Office when interacting with high-profile partners. If you thrive in a fast-paced environment, can efficiently manage multiple priorities, and are committed to delivering outstanding service, this is an excellent opportunity to contribute directly to the success of the President’s Office.
Why You Should Join Us
- Direct Impact: Work closely with the President and Executive Assistant, gaining valuable exposure to high-level operations and strategic decision-making.
- Collaborative Environment: Be a key part of a mission-driven team where your role is essential to success.
- Professional Growth: Enhance your administrative skills while playing a key role in an organization dedicated to making a positive, global impact.
- Administrative Support: Manage complex calendars, coordinate high-level meetings, and arrange travel logistics for the President. Coordinate meeting logistics including room bookings, refreshments, equipment, etc.
- Confidential Communication: Handle communications with the utmost discretion and professionalism, including correspondence with internal and external stakeholders including investors, BOD members, clients, prospects, C-level executives, and other partners.
- Stakeholder Manager: Represent the President’s Office by fostering strong relationships with internal and external partners, ensuring seamless communication, and providing support to the Executive Assistant, who remains the primary point of contact for external stakeholders.
- Cross-Functional Collaboration: Collaborate with departments to ensure smooth communication and project execution, supporting the Executive Assistant in representing the President’s Office across various strategic initiatives.
- Office Operations: Oversee daily office tasks such ordering lunch, ordering office supplies, managing correspondence, and maintaining filing systems.
- Required Education: Bachelor’s degree in business administration or a related field preferred.
- Required Experience: 2-5 years of experience in administrative support, preferably at the executive level, with experience working with high-visibility individuals and managing confidential matters.
- Skills: Strong organizational abilities, attention to detail, and excellent written and verbal communication skills, with a proven ability to handle sensitive information with confidentiality.
For the safety and health of employees, guests, and patients, the Ellison Institute of Technology may mandate vaccination requirements for employment. The Ellison Institute of Technology's policies are always subject to review and change to ensure they are appropriate under the circumstances.
The Ellison Institute of Technology is an equal opportunity employer. We believe that an inclusive, collaborative team environment is just as important to our mission as stethoscopes and microscopes. We strive to always provide employees a supportive atmosphere, so they feel confident taking creative risks toward innovation. The Ellison Institute of Technology values emotional intelligence and communication with empathy and respect for others. We seek to build a diverse group of people who are curious, have a deep sense of responsibility, and the grit needed to achieve excellence.
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