Administrative Assistant at Beacon Hill Staffing Group, LLC
New York, NY
About the Job
District Council located in West Village, Manhattan is seeking to hire Temporary Administrative Assistant for their Training School to efficiently manage heavy data entry tasks while providing exceptional customer service to members. Candidate will go through a training program to learn all necessary information. This position will start ASAP, requiring 5 days in the office, from 8am-4pm or 9am-5pm depending on preference. Pay rate up to $21/hour.
As a key member of the team, this position will be responsible for accurately inputting and organizing data, ensuring its integrity and accessibility. Additionally, this role will have the opportunity to interact with members, addressing their inquiries, resolving issues, and providing personalized assistance. The candidate's commitment to maintaining high-quality data and delivering outstanding customer service will contribute to the overall success and satisfaction of our members.
Responsibilities:
- Responsible for Data Entry tasks. This will involve accurately and efficiently inputting various types of information into our database or electronic systems. Attention to detail is crucial in this role to ensure that all data is entered correctly and in a timely manner
- When Reception is out, serve as the first point of contact for visitors and callers. Warmly greet individuals who approach the window, providing them with courteous and efficient assistance
- Answering incoming calls, addressing inquiries, and directing calls to the appropriate department or individuals
- Process various certificate uploads, which include but are not limited to, NYC Department of Buildings, Training Connect Website, Out-of-Work List ("OWL") and TRAIN (system of record)
- Generate and upload certificates of completion for classes related to Site Safety Training ("SST")
- Process and print Site Safety Training ("SST") Cards, which includes but is not limited to the following:
- Review SST Card Applications, submitted via the CTC website
- Verify certificates from 3rd-party course providers
- Upload applicable certificates to member profiles in Training Connect, TRAIN
- Print and program NFC-microchipped SST cards
- Prepare and mail letters and SST cards
- Maintain accurate records and reports of issued SST cards. Communicate with union members in-person and via phone, email, and over written correspondence
- Enroll journey persons and apprentices for all Health & Safety classes (e.g., OSHA 30, First Aid, CPR, Hazardous Waste, Confined Space,)
- General administrative duties including but not limited to scanning, photocopying, faxing and mailing of documents
- Escalate issues to management
- Ad hoc projects as needed
Requirements:
- High School Diploma
- Associates or bacherlo's degree highly preferred
- 2+ years' experience in data entry role
- Excellent organizational skills, attention to detail, and ability to handle multiple requests in a timely manner
- Ability to prioritize tasks and set realistic goals and milestones
- Ability to work with little to no supervision of daily activities and deliver high-impact results
- Proficient with Microsoft Office Suite or related software
- Bi-Lingual (English/Spanish) highly preferred
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
21 - 21 /hour
