Administrative Assistant from Collabera

Position Details: 

• Industry - Banking and Financial


• Title - Administrative Assistant


• Duration - 3+ months


• Location - New York, NY (ONSITE)


• Pay - $35/hour to $40/hour

Responsibilities:

• Report directly to senior executives or the COO.


• Coordinate communications and meetings with internal/external stakeholders, including C-suite executives and government officials.


• Proactively manage executive calendars, prepare necessary materials, and resolve conflicts professionally.


• Handle executive phone lines, take accurate messages, and manage calls with discretion.


• Balance multiple projects in a fast-paced, high-pressure environment.


• Arrange domestic and international travel and assist with expense reimbursement.


• Maintain client contact lists and schedule routine follow-ups.


• Prepare briefing memos for meetings, gathering information from stakeholders.

Required Skills:

• 4+ years of senior administrative experience in finance supporting executive management.


• Exceptional written/verbal communication skills; ability to interact professionally with C-suite.


• Strong time management, organization, and multitasking abilities.


• Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook) and CONCUR.


• Highly organized, detail-oriented, with strong problem-solving skills.


• Adaptable, team-oriented, and thrives in high-demand environments.