Administrative Assistant - Macpower Digital Assets Edge Private Limited (MDA Edge)
New York, NY 10001
About the Job
Job Summary:
- Our client is looking for Administrative Assistance Lead for Global Business Head.
- This role supports the head of the business financial software that is licensed to other investment firms. This business is similar to a financial technology firm.
- The executive is on the Global Executive Committee.
- You will support to a very senior executive so there is a lot of confidential and exciting work that you will cover.
- This is Backfill position and there is a performance bonus in addition to the salary.
- Experience of supporting C Level Executives.
- Must work 5 days a week in the office.
- Heavy calendar management, interfacing with other senior executives, travel planning.
- Ability to create presentations.
- Event planning and project management.
- Demonstrating thoughtful management of leader's time against priorities and ensuring that he is prepared for meetings, including making recommendations to leader(s) regarding prioritization, delegation, and organization.
- Coordinating business travel with awareness of potential conflicts; processing the relevant expenses in line with company policy.
- Taking ownership of key deliverables and structuring work to achieve goals, seeing the big picture and understanding the long-term impacts.
- Exhibiting a strong attention to detail in coordination and communication of logistics.
- Maintaining and leveraging a broad network of contacts; effectively communicate and partner with internal stakeholders to achieve goals; serve as key point of contact for internal and external stakeholders.
- Taking ownership of technology capabilities, policies, and procedures as they relate to the administrative and executive roles.
- Adapting to changes and effectively communicating and implementing new procedures and best practices.
- Managing and supporting ad hoc projects and initiatives as needed.
- Understanding the rhythm of business of the executive office/team, adjusting scheduling according to business priorities.
- Coaching and developing Administrative Talent.
- Orchestrating large meetings, townhall events and offsites, managing all planning details and coordination.
- Partnering with the Chief of Staff to the Global head of Project.
- A minimum of 7 years of related administrative experience.
- The ability to exercise discretion and independent judgement, comfortable operating with ambiguity.
- The ability to make decisions and act quickly when information is limited; can assess the criticality of potential risks, prioritize and escalate appropriately.
- Excellent communication skills (written and verbal), active listening skills and the ability to recognize different views to help build consensus.
- A deep understanding of big picture goals and how to prioritize effectively to achieve them.
- The desire to gain a deeper understanding of technology and processes and the ability to educate others.
- An ability to lead by example, model and inspire the highest ethical standard, and serve as a role model for Administrative Professionals and others.
Source : Macpower Digital Assets Edge Private Limited (MDA Edge)
