Administrative Assistant - American Technology Consulting

WORK ENVIRONMENT: Professional office WORK HOURS: The days and times for the position can be flexible based on thecandidate’s need, however we would like it to be a set schedule that occursduring normal business hours (8am-5PM ,M-F). (example: 8am-12pm Monday throughFriday or 1pm-5pm Monday through Friday, etc.) CANDIDATE RESPONSIBILITIES: ** Serves as assistance to the Region Program Office Manager ** Prepares travel reimbursements ** Prepares expense reimbursement vouchers ** Make travel arrangements ** Maintains calendars and makes appointments with or without consultation ** Receiving and completing complex work assignments with a minimum ofinstruction ** Ability to organize ones time and resources in order to accomplish assignedduties ** Functions as a Procurement Agent for the Program Office and otherDepartments as needed ** Serves as a back-up person for front desk duties HUMAN RESOURCE DUTIES: ** Research, price and purchase office supplies ** Creates vacancy announcements and monitors activity regarding the hiringprocess ** Collection and pre-screening of applications, creating spreadsheets foranalysis of candidates, conducting background and reference checks andprocessing paperwork for the hiring package ** Monitor and receives, review and approves purchasing card charges in FLAIRat the Level 4 stage ** Coordinates arrangements for various meetings, such as conferences,workshops, committee meetings or other activities; reserves use of rooms,notifies meeting participants of meeting dates/times, coordinates equipment,supplies and room set up ** Assists the training office in organizing in-service trainings, issuescertificates, etc. ** Receives and review incoming correspondence that does not require theManager personal attention and routes complex inquiries to the appropriatepersonnel. Sorts incoming mail to Program Office. SKILLS: Preferred minimum of 2 years working as an Administrative Assistant or similarpositions. Data processing, Data entry, detailed-oriented, ability to work alone as wellas working with a team. Responsible with own workload and capacity to maintainworkflow in a timely and responsible manner. Working knowledge in Microsoft Office to include Excel, Outlook, Word andMicrosoft Teams. Other computer applications such as Adobe PDF, Windows, Etc. Preferred Knowledge in Human Resources, Budget/Finance, General Services.