Administrative Assistant and Outreach Coordinator - School of Nursing - Azusa Pacific University

Required Education

• Bachelor of Science

Required Experience

• Prefer one year experience in a healthcare occupation.

• Managing administrative tasks such as scheduling meetings, coordinating travel arrangements, and maintaining GWEP program documentation.
• Serve as the primary point of contact for internal and external stakeholders, respond to inquiries, and facilitate communication between team members.
• Assist with budget management, tracking expenses, and processing invoices related to program activities.
• Oversee and manage procurement procedures, such as contract negotiations, vendor negotiations, and requisitions of supplies related to the grant.
• Oversee, handle, and monitor the paperwork and payment for honorarium guests and independent contractors.
• Creating and keeping accurate records that facilitate program evaluation.
• Supporting the organization of training events, workshops, and conferences, to ensure that logistical details are executed effectively.
• Take the lead in executing planned outreach strategies to raise awareness about the GWEP program among healthcare providers, community leaders, and older adults in targeted areas.
• Facilitate partnerships with local agencies, nursing homes, assisted living, and other community centers that provide opportunities for collaboration in enhancing geriatric care services.
• Take the lead in organizing outreach events, workshops, and educational sessions as needed to engage stakeholders, provide information about available resources, and promote the adoption of best practices in geriatric care at GWEP sites of care delivery.
• Liaise as needed between grant administration team members among various institutional departments.
• Other duties as assigned by the Project Director.

• Organizational skills such as ability to manage time and multiple tasks, prioritize effectively, and maintaining accuracy. Ability to adhere to deadlines and schedules.
• Excellent written and verbal communication skills needed for engaging with students, faculty, staff, and external partners. Proficiency in writing reports, emails, and assisting with creation of promotional materials.
• Strong interpersonal skills and customer services orientation.
• Ability to plan, coordinate, and execute events such as workshops and information sessions.
• Basic knowledge of marketing techniques and strategies for outreach and engagement.
• A creative spirit and willingness to learn new things.

• Intermittent sitting and standing.
• Requires keyboard and 10-key work.
• Extensive telephone usage.
• Ability to lift, pull, grasp, bend and reach.
• Ability to lift up to 20 lbs.
• May travel to other locations for meetings.

• Pleasant office, comfortable temperatures.
• Multiple conversations and transactions occurring simultaneously.

• Proficient in Google Apps., Microsoft Office, Word, and Excel, PowerPoint, Outlook. Familiarity with database management and record keeping systems. Experience with social media platforms and digital marketing tools.