Administrative Assistant - Yellowstone Local

Advanced Heating & Cooling is a company you can count on! We are a locally owned and operated heating, air conditioning, and ventilation company dedicated to commercial clients. You can count on us to get the job done right the first time with our highly experienced service and installation technicians. We are true experts in all things HVAC, including installation, and service, using the latest in cutting-edge technology for the HVAC Industry. Advanced Heating & Cooling offers technical services and preventive maintenance to meet every customer’s needs.

Our Culture
Advanced Heating & Cooling is strong and growing. That means we’re always looking for top-notch talent, whether in the form of a hungry apprentice or a seasoned technician. We want you to know you are appreciated and empowered when you work here. We believe that when people are happy at work, they give their best effort and create better results. By working together as a team, we can accomplish great things. We’re committed to giving our employees what they need to succeed: training opportunities to grow professionally and excellent pay and benefits so they can focus on taking care of themselves and their families. It all adds up to a great place to work.

Our Values

• Be trustworthy - Do what you say; say what you do. People are counting on you
• Be flexible - Adapt to changes and methods in order to grow and improve
• Be humble - Show generosity, helpfulness, and gratitude
• Be a team player - Do your part 100%, if you don't then someone else has to finish your job
• Be positive - Leave people better than when you found them

Why Join Us

• Professional Environment: Join a company that maintains a high standard of professionalism in all aspects of our operations, providing a platform for your career to thrive.
• Competitive Compensation: Enjoy great pay and benefits that reflect your expertise and contributions.
• Excellent Culture: Experience a workplace culture rooted in respect, teamwork, and inclusivity, where you'll feel valued and supported.
• Training Opportunities: Benefit from ongoing training and development programs that empower you to excel in your role and beyond.
• Career Growth: We're committed to your long-term success, offering opportunities for advancement and career development.
• Work-Life Balance: We understand the importance of balance in life and actively promote it, ensuring you have time for personal and family pursuits.

Pay

• $40,000.00-$50,000.00 annually 

Benefits

• Medical, Dental, and Vision
• 401(k) / Matching
• Continued Education
• Job Training
• Paid Holidays and PTO
• Promote within
• Summer Crab Feast! 
• Christmas Party!

Responsibilities

• Assist with reception duties, including answering phones, greeting visitors, and managing inquiries.
• Handle accounts receivable (AR) tasks, such as invoicing, processing payments, and reconciling accounts.
• Support accounts payable (AP) processes, including vendor communications, invoice processing, and payment scheduling.
• Provide administrative assistance to the Service Department, including organizing paperwork, scheduling appointments, and managing customer inquiries.
• Collaborate with dispatch to enhance productivity, professionalism, and teamwork within the department.
• Foster a positive company culture by promoting growth and teamwork among team members.
• Assist management with various administrative tasks, adapting to additional responsibilities as the company expands.

Our Hiring Process

1. Fill out the simple application.
2. A recruiter from our recruiting company, Yellowstone Local, will reach out promptly for a prescreening call.
3. If we are a good fit for each other, they will schedule an in-person interview with the hiring manager.
4. We will make an offer if you are a good fit.

• Reside within a 25-mile radius of our location
• Proficient in typing with accuracy and efficiency
• Ideally possess experience with Deltek or Computer Ease software
• Alternatively, experience in the HVAC industry is a plus
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize tasks effectively
• Excellent communication skills, both written and verbal
• Adaptability and willingness to learn new software or industry-specific knowledge as required
• Must be authorized to work in the U.S.

"We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status."