Administrative Assistant - Ruggiero Law Offices LLC
Paoli, PA 19301
About the Job
We are a growing estate planning law firm based in Paoli, PA offering its employees competitive pay, medical benefits, gym membership & growth opportunities.
The Company:
Ruggiero Law Offices LLC is an established brand and business that offers custom estate planning, business planning, trust administration, and estate administration services. We started at ground zero in 1990. Beth and Jim married in 1995, and she joined the business in 2011. We have been growing ever since. Our Mission is to serve the public with care and commitment.
Our Values:
- We are authentic people.
- We say what we mean and we mean what we say.
- We treat our clients, partners, and team with dignity and respect.
- We provide comprehensive and compassionate advice to clients.
The Position: We’re looking for an Office Administrator. The Office Administrator oversees Ruggiero Law Offices LLC's administrative and operational functions. They are responsible for creating and maintaining a pleasant work environment, managing general office tasks [phones, mail, scanning, scheduling, filing, etc.], and providing administrative support to management and staff. The Office Administrator is an integral member of the team. They enable the RLO team to be focused on their goals, complete tasks and ensure a high-quality client experience. The pay range is $45,000 - $50,000 [varies based on competency & experience].
- We offer medical benefits [including vision], dental options, 401k [matching], and paid time off.
- We also offer gym membership, employee incentives, etc.
Requirements:
- Associates or Bachelors degree preferred.
- 2-3 years experience in an office setting or administrative position.
- Licensed notary public preferred.
- Strong organization and time management skills in a fast-paced environment.
- Proficiency in MS Office. (MS Excel and MS Outlook, in particular)
Responsibilities:
- Oversee daily office operations, maintain office cleanliness, filing systems, presentation [client marketing, promotion, and intake materials], office equipment, and supply inventory [checking supplies, placing orders, etc.]
- Maintain office calendar by scheduling and confirming client meetings; revising block schedule [as needed], and updating calendar to reflect holidays, staff meetings and availability, etc.
- Greet and accommodate guests and clients [via phone, email, mail, or in-person]; correspond with prospective, current, and former clients; assist with client intake tasks, conduct initial screenings, and redirect clients to appropriate team members [as needed]
- Review, sort, scan, label, and distribute incoming mail; update [paper and electronic] client files; and correspond with receiving parties; ensure that outgoing mail is properly formatted, arranged, and delivered promptly - scheduling and interacting with mail couriers as needed.
- Assist attorneys and paralegals with client meetings by setting up conference rooms [including media and materials], making copies, recording meeting notes, and notarizing documents as needed.
Location: Ruggiero Law Offices LLC is based in Paoli, PA right outside Philadelphia. The office is close to public transportation, prime malls & shopping centers, and various restaurants.
Why Should You Apply?
- 30+ years of experience and expert estate planning services.
- Opportunities for Employee Growth, Professional Development & Mentorship.
- Intimate and Family-Friendly Environment.
About Ruggiero Law Offices LLC:
Ruggiero Law Offices LLC is an established brand and business that offers custom estate planning, business planning, trust administration, and estate administration services. We started at ground zero in 1990. Beth and Jim married in 1995, and she joined the business in 2011. We have been growing ever since. Our Mission is to serve the public with care and commitment.
Source : Ruggiero Law Offices LLC