Administrative Assistant- Part Time - Colliers Engineering & Design

Colliers Engineering & Design is seeking a part time Administrative Assistant to work Monday- Friday (6 hours a day) in our Mt. Laurel, NJ office. This position has potential to become full-time in the near future. This Administrative Assistant will work with our Civil/Site Division and will also assist with permitting.

• Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.
• Coordinate and organize meetings and manage calendars.
• Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.
• Prepare updates to Client Database.
• Assist assigned Managers with project status updates.
• Communication with agencies, government offices, and client representatives to advance projects.
• Prepare application paperwork and submit application packages to various agencies, boards and committees with jurisdiction over project work.
• Make deliveries as needed.
• Work with Managers to maintain and update project trackers.
• Download and organize client project files.
• Upload deliverables to client websites and databases.

• Prepare application paperwork and submit application packages to various agencies, boards and committees.
• Obtain property owners list, rules and regulations from various agencies, along with requesting any current site plan/subdivision applications and checklists.
• Request and obtain serviceability letters from the utility companies. Complete Load Data Applications along with engineer for connection and load approval.   
• Maintain record of pending or completed permits and approvals in Permit Tracking Database and provide regular updates to clients.
• Constant coordination with all agency reviewers to assure application completeness and timely reviews.

• Proficiency in MS Office 2010 required.
• Ability to multi-task and work effectively within a team.
• Professionalism and effective communication skills a must.
• Prior experience working in a Land Surveying office and/or civil engineering office, a plus.
• Must be able to work in a high-paced environment.

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!