Administrative Assistant - ABM Industries

Overview

Pay: $26.50/HR+ per hour 

The pay listed is the hourly range or the hourly rate for this position.   A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information: ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Staff and Management Team Members        

Responsibilities

• Proficient in MS Office programs.
• Reaches out to customers by phone and email to request payments when due.
• Enforces last or delinquent payments with phone calls, emails and communication with Facility Manager to take further operations enforcement.
• Partner with Accounting Analyst to distribute account level data, including AR, labor variance and related financial reporting.
• Assist the Facility Manager with Parker AR by running report, processing invoices, notices and collections for all Parker AR items.
  Other operational, financial or safety/risk tasks and special projects as needed.
• Manage location mapping function which would require a working knowledge of physical shifts within the yards, such as Krail being moved or certain areas being given/taken by the Port, and then show said changes by adjusting our maps/totals.
• Create monthly location documents showing deposit summaries and totals.
• Deposit Client check deposits on Mondays, Wednesdays, and Fridays.
• Pickup checks and deposit slips from the Port accounting department.
• Interacts and work closely with Admiral Security Supervisor and staff to ensure the smooth operation of the facility.
• Responsible for assigning Reserved Spaces to the clients and truck drivers.
• Update, maintain and reconcile the current stall inventory and update's location drawings for the Port of Oakland use.
• Pick up mails / checks from the Truck Parking Lots and pick up supplies when needed.
  Other duties as assigned.

Qualifications

• Must be 18 years of age or older.
• Must meet all requirements to receive approval for working in specific ATS environments (if applicable),

Preferred Qualifications 

• Customer Service Experience