Administrative Assistant - Programs Department - Integrated Human Capital
San Antonio, TX
About the Job
Administrative Assistant - Programs Department Job Summary:
Performs complex programmatic and technical work in the implementation and administration of workforce programs and initiatives. Work involves assisting in the planning, development, implementation, follow up and reporting of programs, grants, special initiatives, and projects. Provides guidance, consultative services and technical assistance to service providers and contractors. Works under general supervision with moderate latitude for initiative and independent judgment. Performs other relevant duties as assigned.
Administrative Assistant - Programs Department Responsibilities:
Administrative/Contract Management
- As assigned, assists in the design, planning, development, and implementation of contracts, grants, projects, events, and special initiatives
- Provides direct oversight of assigned projects and grants including their scope, deliverables, timelines, budgets, services, reporting and/or products, and performance
- Requests, reviews, and assists in the approval of plans to be developed by vendors, subgrantees, service providers, and contractors to implement grants and projects
- As required by each assigned initiative and under the direction of the Community Initiatives Manager, maintains contact with vendors, subgrantees, service providers, and contractors, and oversees the alignment of staffing, activities, and expenditures with related contracts
- Develops policy and procedures, and provides technical assistance, clarifications, and guidance, and ensures project compliance with related rules, regulations, policies, and guidance
- Ensures funds are expended efficiently and meet benchmarks, and that costs are reasonable, allowable, and justifiable
- Prepares, implements, and tracks technical assistance plans, and as needed, corrective action plans, and/or performance improvement plans
- Prepares project reports to the Community Initiatives Manager, Chief Operating Officer, CEO, Board, and TWC, as requested/required, and may provide both verbal and written presentations
Support of Internal Data Platforms & Reporting
- Provide internal/in-house support to WSA regarding a variety of data platforms, data gathering/analysis, and reporting, including for example Cognito Forms, Cabinet, Info Maker, TWIST, WIT, Salesforce, and others as directed by the Director of Workforce Services and/or the Chief Operating Officer
- Employ off-the-shelf data applications such as MS Excel, Tableau, relational databases software, SQL, SharePoint, or others, to assist in the ongoing management of WSA grants, special initiatives, and projects
- Other duties as assigned
Administrative Assistant - Programs Department Knowledge & Experience:
- Bachelor’s degree from an accredited four-year college or university is preferred
- A minimum of three to four years of relevant experience with some experience as a member of a management team in a for-profit or non-profit environment. Familiarity with contract management of federal, state, local grants preferred
- Knowledge of local, state, and federal laws, rules, regulations, and policies applicable to workforce development
- Excellent ability to work appropriately with confidential and/or sensitive information
- Strong organizational and time management skills
- Ability to successfully manage multiple projects and balance multiple priorities while maintaining a positive outlook and to work effectively in a team environment
- Moderate-to-high technical skills using MS Excel, Word, and relational database knowledge required
- Proficiency in reading, writing, and speaking English is required
- Bi-lingual: English/Spanish is preferred
Other Qualifications:
- Must be legally eligible to work in the United States
- Will require occasional in-region and out-of-region travel; Must have proof of valid driver’s license and current auto insurance; must provide own transportation when on company business
Equal Employment Opportunity (EEO), Affirmative Action, and E-Verify Statement:
Integrated Human Capital is an equal opportunity employer committed to fostering diversity and providing employment opportunities to all qualified individuals without regard to race, color, religion, sex, national origin, age, disability, or any other protected status. We actively promote affirmative action by encouraging minorities, women, individuals with disabilities, and veterans to apply for positions for which they are qualified. Additionally, Integrated Human Capital participates in the E-Verify program to verify the identity and employment eligibility of all newly hired employees, ensuring compliance with immigration laws. Candidates are required to present documents confirming their identity and eligibility to work in the United States during the employment verification process.
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Source : Integrated Human Capital
