Administrative Assistant / Project Coordinator - Gallman Consulting

Administrative Assistant / Project Coordinator Columbia, SC

Looking for reliable, flexible, skilled individuals able to demonstrate sound work ethics who take pride in their work!

LOCAL CANDIDATES ONLY - NO RELOCATION PROVIDED

COMPANY PROFILE:

• Heavy Civil Site Development Company, headquartered in Columbia SC
• Reputation for setting the example in Civil Site Development
• Excellent Reputation and impressive client list

WHAT THIS COMPANY OFFERS YOU:

• Competitive pay and excellent benefits package including:

oExcellent medical, dental, and vision coverage

o401k with match

oPaid Vacation and PTO

·Medical, Dental, Vision, STD and Accident Coverage

·Life Insurance

·Annual bonus Program

·Referral Program

·Structured, organized environment with actively involved ownership/management

·Office is a TEAM environment with professional, experienced team members working together to achieve the best outcomes for the company, clients, and staff

• Excellent training and growth opportunities
• Company believes in work/life balance

THE ROLE YOU WILL PLAY

This individual answers directly to the office manager.

·Greet visitors as they enter the building

·Check phone messages and emails

·Answer incoming calls

·Maintain annual licenses: Business, General Contractor, Hazmat, SAM, etc.

·Manage contract and price negotiations with office vendors and service providers; cleaning company, printer company, landscaping, water, etc.

·Monitor office supplies and handle ordering of new supplies

·Responsible for securing appropriate business licenses and insuring they are kept up to date

·Assist with planning in-house or off-site activities such as company meetings and or conferences

Assist with marketing materials such as signage, magnets, cups, etc.

·Responsible for DMV renewals and registrations

·Data Entry

·Miscellaneous Errands

·Collect and organize credit card receipts from the field and enter into system

·Assist with Purchase orders, complete credit applications, request COI’s and W9’s from new vendors – keeping them current in the system

·Apply for Project Permits

·Request and manage utilities for projects

KNOWLEDGE, SKILLS, AND ABILITIES

• Good computer skills including Microsoft Office suite, especially WORD and Excel (must be able to easily design formulas in Excel
• Knowledge of ProContractor is a major plus
• Data Entry skills
• Good oral and written communication
• Able to work as part of a team
• Willing to take initiative and contribute where needed
• Reliable with a history of being on time, task focused, and Professional
• Must have a clean driving record to use the company vehicle to run errands