Administrative Assistant - Lifespan
Providence, RI
About the Job
Summary:
Under general direction provides high-level administrative support. Performs functions requiring considerable knowledge and judgment regarding departmental procedures and policies. Researches information composes correspondence and prepares regular and/or special reports.
Responsibilities: The Administrative Assistant in the Division of Hematology/Oncology will support Sub-Directors at the level of the Lifespan Cancer Institute Strong word processing and transcription skills (proficiency in Microsoft Word Outlook Power Point Excel Mail Merge Desktop Publishing) Excellent knowledge of English grammar punctuation and spelling to provide high level administrative secretarial support to assigned Division physicians High level of organizational skills to prepare complex schedules coordinate physician calendars arrange meetings/lectures credentialing physician time and effort reports travel arrangements requests for check RIH and Brown Medicine expense forms and processing of purchase requisitions Works closely with the Lifespan Office of Clinical Research in IRB research submissions (clinical research projects chart reviews) via IRB.net Provide administrative support for assigned physicians � monitoring patient schedules to prevent overbooking/meeting conflicts transcription liaison between physicians/Lifespan Cancer Institute staff Assisting physicians with preparation of manuscripts abstracts journal articles for submission requiring strong word processing skills and use of End Note program for journal references. Organizing and coordinating of special projects for education and training fundraising events for Division � involves use of Mail Merge program preparing brochures using Desktop Publishing program corresponding/soliciting donations handling of expenses. Provides cross-coverage for Division tumor boards to include compiling patient information preparing and distributing agendas submit CME paperwork to CME office Provides coverage to Administrative Coordinator for payroll and general administrative support to Division Director during vacations/absences
Other information:
Lifespan is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Lifespan is a VEVRAA Federal Contractor.
Location: Rhode Island Hospital USA:RI:Providence
Work Type: Full Time
Shift: Shift 1
Union: Non-Union