Administrative Assistant/Receptionist - Creative Financial Staffing

Administrative Assistant/Receptionist

Our client, a full-service transportation and logistics company headquartered in Shelton, CT, is seeking an Administrative Assistant/Receptionist. This position reports to the Human Resources Manager and is responsible for a diverse range of administrative duties

Responsibilities Include but Not Limited To:

• Reception Duties:
  • Receives the public and logs in visitors according to company policy.
  • Back-up for central telephone system.
  • Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• General Administrative duties:
  • Order office supplies for corporate office.
  • Assist Director of Transportation Compliance with entering STA forms and test scores.
  • Receives building maintenance professionals as needed
  • Assist Manager of Corporate Relations with building maintenance issues and any employee events.
• Human Resource Assistant duties:
  • Facilitate the onboarding process for all new hires including orientation.
  • Maintain accurate records of active job openings.
  • Manage internal and external job postings.
  • Schedule interviews for hiring managers.
  • Maintain up-to-date employee files, records and documents.
  • Perform periodic audits of HR files and records to ensure accuracy and compliance.
  • Support employee benefit administration by answering routine questions and assisting with the open enrollment process.
  • Monitor Annual Performance Reviews to ensure completion.
  • Support special events such as benefits open enrollment, employee appreciation events, and holiday parties.
  • Assist the Human Resources Manager with reporting and special HR projects.

Summary of Experience and Education:

• High School Diploma or GED – required
• Associate or bachelor’s degree-preferred
• Some HR knowledge or clerical experience preferred.

Knowledge, Skills, and Abilities:

• Excellent interpersonal skills.
• Excellent verbal and written communication skills.
• Superior active listening skills.
• Strong Microsoft Suite experience (Excel, Word, PowerPoint, Outlook)
• Strong organizational and time-management skills.
• Analytical problem-solving capabilities.