Administrative Assistant - Apex Systems

Job#: 2050224

Job Description:

Apex Systems has an excellent opportunity for an Administrative Assistant with a AAA Game Studio in Redmond.
This is an on site role 5 days a week in Redmond
Pay: $22 - $25/hr
The ideal candidate for this position will be highly collaborative, working directly for the Chief of Staff and supporting the Studio’s management team as well as the Studio Head’s Executive Assistant. This individual must thrive in a fast-paced environment, with the ability to prioritize and multi-task across a variety of projects. This role will require performing a variety of complex administrative functions for all levels of management including external business partners.
Calendar Management

• Provides calendar management and time planning support for managers.
• Learn and/or align calendar based on knowledge of managers preferences and operating styles (e.g., personal needs, allocation to business priorities).
• May manage community space/conference room calendars.
• Ensures preparation of meeting setting (e.g., booking rooms, assisting with troubleshooting audio-video [AV] and technical issues).
• Learns to manage ambiguous situations.

Cross-Functional Collaboration and Communication

• Collaborates internally with lead admins while gaining knowledge from peers and managers. Takes direction and can prioritize multiple requests from admins, teammates and managers.

Team Management Support

• Helps to provide onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups). Provides general office support.

Event Coordination and Logistics

• Supports team experience activities as needed.
• Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements) under the direction of senior colleagues.
• Supports team morale and building team dynamics.

Resource Management

• Proactively manages supply inventories (e.g., store room, hardware, office supplies, snacks) as needed. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.

Space Management and Planning

• Assists with team space move logistics as necessary.

Travel Management

• Books travel and handles expense reports for some assigned managers

Requirements:

• 2+ year(s) Administrative or Business Support in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
• Calendar management experience is required for this role

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.