Administrative Assistant - Richmond Sheriff's Department

Job Description

POSITION SUMMARY:

The Administrative Assistant is responsible for coordinating all administrative/secretarial functions of the Office of the Sheriff in an assigned division.  The Administrative Assistant’s normal hours of work are from 0800-1630 hours, Monday through Friday.
REPORTING STRUCTURE:

The Administrative Assistant reports directly to the Division Manager.
ESSENTIAL DUTIES & RESPONSIBILITIES:

• Types communications, reports and other written memoranda for the division;
• Answers telephone inquiries and directs them to the respective division or personnel;
• Checks all incoming and outgoing mail to include separating and distribution to the appropriate person/section;
• Prepares, files and maintains documents in a uniform manner;
• Schedules and maintains upcoming events and/or appointments as requested;
• Audits and purges all records and invoices in accordance with the records retention regulations as outlined by the Library of Virginia and the Minimum Standards for Local Jails and Lock ups;
• Implements travel plans, vouchers and verifies travel plans for accuracy to ensure proper reimbursement as requested;
• Photocopies documentation as requested by the manager or designee;
• Types and photocopies a variety of correspondence and documents of a confidential and sensitive nature;
• Maintains proper level of office supplies, equipment and notifies vendors/contractors when repairs are needed;
• Assists other appointees or the general public when needed;
• Gets along well with others;
• Has regular and predictable attendance;
• Exercises rational judgement;
• Maintains the confidence and trust of peers, superiors and general citizenry;
• Maintains a physical and mental state of fitness and readiness;         
• Communicates promptly to a supervisor information regarding tips on crimes or criminal activity or other relevant law-enforcement information which may come into their possession, and
• Carries out any or all other duties as directed by the Sheriff/Division Manager or his or her designee.
• Must be fully vaccinated for COVID-19 

WORK ENVIRONMENT:

Works within an office environment.  Interacts with commanders, managers, supervisors, and RCSO staff.
 

JOB REQUIREMENTS:

A.    Education & Training

The Administrative Assistant requires a high school diploma and some college or experience in business administration.  Must be proficient in the correct usage of the English language and possess excellent public relation skills, general computer skills and knowledge of basic math.

B.     Technical Requirements

Will be proficient in the use of Microsoft Office Suite.

Knowledge of Intranet and Internet Use.

C.    Managerial Experience

Company Description

The Richmond City Sheriff’s Office is responsible for maintaining a secure jail and a safe court system and for providing seamless inmate transport and civil process to safety. We remain committed to performing these duties with unsurpassed integrity and professionalism and with progressive training that incorporates best practices and technology.

While partnering with the community, we strive to lower recidivism by providing faith-based and community-based programming that empowers ex-offenders to become productive members of society. If you are looking for a great career, we encourage you to continue with this applicant-friendly, online job application.

The Richmond City Sheriff's Office is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
 

Benefits

• Career Advancement Opportunities
• Numerous educational partnerships with local institutions of higher learning providing reduced tuition
• Basic Life Insurance
• Group Health Insurance
• Optional Disability and Family Life Insurance
• Certified V3 Employer
• Direct Deposit
• Optional Deferred Compensation Retirement
• Virginia Retirement System Retirement with Hazardous Duty Supplement for Deputies
• 13 Paid Holidays
• 13 Accrued Vacation Days Per Year
• 15 Days Military Leave per Military Fiscal Year
• 13 Accrued Sick Days Per Year