Administrative Assistant - Vitis Energy, LLC

Job Summary:

Administrative Assistant / Receptionist will work closely with onsite staff to support all administrative activities including opening and closing offices, greeting office guests, provide multi-line telephone coverage, data entry & expense report processing, with a specialized focus on marketing support. Qualified candidates will be very organized, detail oriented, creative, possess excellent communication, writing, design, and computer skills, and be able to multi- task and prioritize with minimal supervision. Must be willing to support occasional events or meetings outside normal business hours.

*Local Candidates Only*

Duties/Responsibilities (including, but not limited to):

Clerical and Operations Support:

• Display superior interpersonal skills including courtesy, professionalism, and a cooperative attitude

• Prepare documents, letters, and presentations

• Provide multi-line telephone coverage

• Order office supplies and maintain organization of common areas

• Restock food and beverage items

• Research information from internal and external sources

• Provide support with travel planning, and meetings

• Establish and maintain relationships and contracts with travel vendors

• Assist with gathering staff expense report documentation

• Support all staff in timekeeping processes and records

• Accounting data entry

• Support all business departments in special projects

• Mail collection and distribution

• Maintain office equipment

Marketing Support:

• Website management and design updates

• Media research

• Social Media Posts

• Distribution of internal weekly publications

Admin Assistant / Receptionist - Required Skills/Experience:

• 3+ years of experience providing administrative support

• Demonstrate high proficiency in MS Office (Word, Excel, Outlook, PowerPoint, etc.)

• Demonstrate high level of professionalism and business etiquette

• Ability to create high quality work products and deliverables with minimal supervision

• Experience in Concur, Canva, MS Business Central, WordPress

• Basic understanding of IT and help desk items

• Understanding of Microsoft Power Automate a plus

• Thrives in fast pace collaborative work environment

• Requirement to protect & safeguard confidential and proprietary information

• Social media experience including planning and managing content in a corporate setting

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to frequently lift or move items up to 20 pounds

Recruiting Agencies:

We value your interest in our organization. However, we must insist that you avoid direct contact with our employees. Our company has stringent policies concerning engagements with recruitment firms, and non-compliance with these guidelines could lead to legal consequences. Thank you for respecting our procedures and ensuring a professional relationship.

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