Administrative Assistant - AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. 

The Administrative Assistant is part of the AbbVie Solid Tumor Oncology group and provides advanced administrative support to the AbbVie Leadership team.  The role will support senior leaders and will require an "all hands-on deck" mentality as day-to-day needs and tasks may change based on needs.  Must be flexible and have team mentality.  Microsoft Office skills (Outlook, Excel, PowerPoint, Word) and attention to detail are a must.  Ability to coordinate meetings and make travel arrangements.

•    Provides advanced administrative support to executive level or equivalent. May provide backup support to other staff as needed.
•    Monitors and prioritizes executives’ email, highlights actions and routinely authors responses.
•    Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
•    Follows company purchasing and other established procedures.
•    Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
•    Coordinates new employee office setups and onboarding.
•    Professionally interacts with high level executives.
•    Consistently handles confidential or business-sensitive information.
•    Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
•    Proactively identifies and resolves scheduling conflicts.
 

• High School diploma or equivalent. Some college preferred.
• 1+ years previous admin experience or equivalent.
• Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements
• Self-starter and able to function at a high level with general instructions.
• Learns quickly and is flexible to change course quickly when needed.
• Builds strong relationships with peers and cross-functionally team oriented and can-do attitude to be a proactive contributor to the organization.
• Strong written communication skills, able to interact with internal and external colleagues clearly and concisely.
• Professional demeanor and able to maintain confidentiality.
• Uses and understands Microsoft Office suite and understands virtual meeting technology.
• Acts with a sense of urgency and drive for results 

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

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• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html