Administrative Assistant (Sylacauga) - AltaPointe Health

Clerical job responsibilities:

• Delivers inter-departmental documents
• Organizes meetings which may include luncheons, special events, meetings and conference calls
• Responsible for processing conference requests, purchase orders, etc.
• Facilitates and/or assists with facilitating projects as assigned by supervisor
• Receptionist duties for Administration building
• Other duties as assigned

HR responsibilities:

• Conduct pre-employment meetings with new hires to collect all information that cannot be completed virtually (i.e. I-9, DHR form that has to be notarized, collect badge picture). Send all completed paperwork to Employment Assistant.
• Conducts HR portion of new hire orientation
• Triage calls to appropriate HR representative
• Assist with facilitating employee communication when needed

Other responsibilities:

• Ensures money management procedures and processes are followed
• Assists with the completion and filing of payee documentation into the permanent and annual files
• Coordinates with the benefit specialist regarding payee benefit status
• Assists with the processing of mail
• Actively works with AltaPointe staff to ensure payee balances are reported in a timely manner via various standard reports
• Makes deposits as needed

Courteous and respectuful towards consumers, visitors and co-workers:

• Treats consumer, visitors and co-workers with care dignity and compassion
• Respects others' privacy and confidentiality
• Assists others as needed
• Personal values don't inhibit ability to relate and care for others
• Is sensitive to others' needs, expectations and individual differences
• Is gentle and calm with others
• Works in a cooperative manner with other AltaPointe employees

Administrative and other related duties as assigned:

• Actively participates in Performance Improvement activities
• Actively participates in AltaPointe committees as required
• Follows AltaPointe policies and procedures

Physical Requirements of the Job:

• Sitting for extended periods of time
• Looking at computer monitors for long periods of time
• Walking various distances inside facility and on occasion outside of the facility
• Communicating verbally in person or over the phone
• Squatting/lunging to stock and organize supplies
• Grasp/Pinch gripping is needed to frequently handle smaller weighted office items like scissors and staplers
• Fine manipulation of the hands for writing, typing and handling paperwork
• Pushing/Pulling a force up to 30 pounds (vertical) occasionally and 10 pounds (horizontal) frequently during shift
• Lifting various ranges from the floor to overhead with weights up to 5-15 pounds frequently and up to 15 pounds to handle reams of paper and files
• Carrying up to 15 pounds various distances
• Step ladder climbing to access higher shelves for filing, stocking and retrieving items

High School diploma or equivalent; 2 years' experience working in an administrative support role; medical or behavioral healthcare experience preferred; excellent oral and written communication skills; excellent intrapersonal skills; advanced computer skills; attention to detail; ability to withstand continual deadlines in spite of interruptions; highly organized; sensitive to confidential matters; uses judgment in carrying out work; ability to work independently; and demonstrable knowledge of the following:

• Able to type 40 wpm
• Fluent use of Microsoft Office products like Word and Excel
• Able to use standard office equipment such as computers, phones, copiers, and fax machines
• Mastery of phone system (within 6 months)