Administrative Assistant- Tax Administration - Cumberland County

Job Description

To perform data entry, monetary and specialized departmental clerical duties, and responsibilities in a timely manner according to established policies and procedures.

Work Schedule and Additional Information 

Job Title: Administrative Assistant

Classification: Administrative Assistant

Work Hours: This position will work and be paid for 75 hours in a 2 week pay period

Starting Salary: $17.98 an hour / $31,465.00 annually

DBM rating: 103

Position Code: AS3017

Current county employees will follow the county's promotion/demotion policy.  

Responsibilities:

1. Works independently under the supervision of the Tax Administration Supervisor.
2. Assists Tax Administration Management in various duties.
3. Address tax and assessment inquiries and concerns verbally and through written correspondence.
4. Preparation of departmental mailings.
5. Provide copies of records to public and payment receipts and maintains customer billing.
6. Collects delinquent taxes, audits cash drawer, and makes deposits with Treasurer daily.
7. Assists departmental staff with special projects, reports or assignments as requested.
8. Generate notice of proceedings and decision orders for all appeals. Records minutes at appeal hearings and serves as secretary of the Board of Assessment appeals. Schedules, maintains all correspondence for assessment appeals and Court appeals.
9. Tracks and reports all building permits in the CAMA system as well as keeping a monthly statistical record of issued and completed permits.
10. Process Homestead applications and mailing of approval/denial letters.
11. Uploads tax collector reports, deposits money and assist settlement with tax collectors.
12. Assist with processing monthly database update, creation of interim tax bills and updating reports for tax collectors and taxing bodies.
13. Maintenance of departmental web content.

14. Attends meetings and training sessions as required.

15. Serves as backup for:

    1. Per Capita data entry

    2. Audit & data entry of uncollected tax & rollback tax returns into the tax collection software.

    3. Preparation of check requests for accounts payable

    4. Preparation of laser fiche records

    5. Preparation of tax certifications & bankruptcy documents

    6. Preparation and maintenance of electronic file requests and updating website files

    7. Assist with tax foreclosure processes

16. Other job duties as required.

Qualifications:

EDUCATION/TRAINING:

1. High school diploma or equivalency, plus some business/clerical and computer training. 

2. Knowledge of Microsoft 365 required.  Must obtain knowledge of rea estate taxation and collection practices. 

WORK EXPERIENCE:

1. 3-6 months working experience with experience and data entry background required.

Company Description

Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.  

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

 Cumberland County Diversity, Equity, and Inclusion Statement

Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors.  We identify diversity as a strength and consider it a growing, valuable asset of our community.  We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment. 

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING: 

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov. 

EMAIL CONFIRMATION: 

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.   

Benefits

Medical Benefits:

• Capital Blue Cross Medical Insurance 
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance 
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension 
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt) 
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance