Administrative Assistant - Knowledge Services

Overview

Knowledge Services is seeking an Administrative Assistant for a contract through June 2025 (potential for extension or contract to hire) with Purdue University.

• Core hours are M-F from 9am-3pm (remaining hours can be worked either before or after core hours for a total of 40hrs per week)
• Hybrid work schedule, working onsite at least (1) day each week (Tuesday) with the remainder from home.
• Pay rate of $18-23/hr depending upon experience

Responsibilities

Administrative Assistant Responsibilities:

• Provide high-level administrative support for a consortium of 20+ universities. Independently perform non-routine administrative functions exercising discretion, such as coordinate events, conduct searches for information, prepare reports or handle special projects.

• Draft and edit correspondence, promotional materials, or presentations.

• Handle non-routine inquiries and issues from internal and external sources.

• Perform non-routine administrative functions; conduct research, prepare reports and presentations, respond to information requests, and manage correspondence.• Coordinate events, including room reservations, setups, resource needs, agenda preparation, and catering.• Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials.• Arrange travel, order supplies and services, and ensure proper functioning of office equipment.• Update and maintain mailing lists, databases, social media content, and websites.• Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc.).

Qualifications

Administrative Assistant Required Skills:

• Requires at least 2 years of prior administrative experience

• Requires at least a high school diploma/GED

• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.

• Excellent verbal and written communication skills.• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.• Strong organizational and time management skills and attention to detail.• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.• Ability to interpret policies and procedures to proactively resolve issues or improve processes.• Ability to identify problems and implement or recommend solutions.• Drafting, proofreading, and editing skills

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

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