Administrative Assistant at Nesco Resource, LLC
West Linn, OR 97068
About the Job
BASIC PURPOSE
The Executive Administrative Assistant to the President will serve as a trusted partner and an extension of the President and their senior leadership team. This role supports the daily activities and strategic business goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Act as primary point of contact for the President, addressing internal and external queries and escalating them to the appropriate members of staff.
• Must possess the ability to maintain complete confidentiality.
• Provides consistent high quality administrative support to the President using sound judgement in managing independently a variety of routine and non-routine problems and situations.
• Manages the President's calendar and daily schedule ensuring the most efficient use of time through a detail oriented and forward-thinking approach.
• Serves as a liaison between the President and other key members of management, employees, leadership staff, and outside contacts related to company activities.
• Organizes and prioritizes own assignments to ensure timely and accurate completion of work.
• Design and develop of Power Point presentations, organization charts, Word Documents, and Excel spreadsheets, for both internal and external audiences as requested.
• Arranges virtual and onsite meetings including logistics, agenda, meeting notes, and follow ups; Makes travel arrangements and processes expense reports in a timely manner for the President ensuring strict adherence with Company travel policy.
• Takes the lead in developing and maintaining efficient filing systems to ensure files and e-mails are accurately maintained, archived and readily available.
• Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems, or inconsistencies within the material.
• Provides support for a variety of department projects and initiatives as directed by the President.
MINIMUM QUALIFICATIONS
• Minimum of 7 years administrative assistant experience with at least 5 years supporting senior (C-Suite) executives.
• Advance computer skills in Microsoft Office Suite - Word, Excel and PowerPoint required.
• Must possess excellent customer service skills and good written and verbal communication skills.
• Must possess the ability to maintain complete confidentiality and work well in a dynamic environment with changing and competing priorities.
• Must be detail oriented, proactive, and self-directed.
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
The Executive Administrative Assistant to the President will serve as a trusted partner and an extension of the President and their senior leadership team. This role supports the daily activities and strategic business goals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Act as primary point of contact for the President, addressing internal and external queries and escalating them to the appropriate members of staff.
• Must possess the ability to maintain complete confidentiality.
• Provides consistent high quality administrative support to the President using sound judgement in managing independently a variety of routine and non-routine problems and situations.
• Manages the President's calendar and daily schedule ensuring the most efficient use of time through a detail oriented and forward-thinking approach.
• Serves as a liaison between the President and other key members of management, employees, leadership staff, and outside contacts related to company activities.
• Organizes and prioritizes own assignments to ensure timely and accurate completion of work.
• Design and develop of Power Point presentations, organization charts, Word Documents, and Excel spreadsheets, for both internal and external audiences as requested.
• Arranges virtual and onsite meetings including logistics, agenda, meeting notes, and follow ups; Makes travel arrangements and processes expense reports in a timely manner for the President ensuring strict adherence with Company travel policy.
• Takes the lead in developing and maintaining efficient filing systems to ensure files and e-mails are accurately maintained, archived and readily available.
• Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems, or inconsistencies within the material.
• Provides support for a variety of department projects and initiatives as directed by the President.
MINIMUM QUALIFICATIONS
• Minimum of 7 years administrative assistant experience with at least 5 years supporting senior (C-Suite) executives.
• Advance computer skills in Microsoft Office Suite - Word, Excel and PowerPoint required.
• Must possess excellent customer service skills and good written and verbal communication skills.
• Must possess the ability to maintain complete confidentiality and work well in a dynamic environment with changing and competing priorities.
• Must be detail oriented, proactive, and self-directed.
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
