Administrative Assistant to the Vice President of Enrollment - University of St Thomas

The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant role supporting the Vice President of Enrollment.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  We are committed to building a skilled team that represents a variety of backgrounds and perspectives. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees and dependents upon eligibility
• Up to 50% tuition remission for spouses upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

JOB SUMMARY

Performs full administrative assistant functions of a highly responsible and confidential nature for the vice president with a great deal of latitude for independent judgment, requiring a high level of tact and integrity due to the frequency of internal and external contacts, and high degree of exposure to confidential data; performs various equivalent administrative functions; performs related duties as required; interacts with students, staff, faculty and external constituents.

ESSENTIAL FUNCTIONS

1. Plans and carries out assigned administrative functions requiring considerable knowledge of the university and the specific vice president’s method of operation; administers day-to-day functioning of vice president’s office to maintain a welcoming, efficient operation which contributes to its effectiveness.  Schedules appointments and maintains calendar information; communicates vice president’s instructions or desires to various individuals and/or departments.

2. Sets up meetings including staff retreats, and council meetings; assisting in preparation of agendas, collecting background information including statistics and other materials as needed. Schedules individual meetings for vice president with other members. Assists with the preparation of meeting materials and presentations and completes meeting minutes. Schedule meetings, make logistical arrangements and take minutes.

3. In addition, provide administrative support as needed to the Directors of Admissions and Financial Aid, this may include scheduling meetings, making room arrangements, ordering office supplies, other services or materials as needed.

4. Coordinate and book all Vice President, Director of Admissions and Financial Aid business travel. Manage all receipts, Wells One transactions, employee expense reporting on behalf of the Vice President. Execute through university systems and purchasing policies necessary supplies.

5. Organize and manage a variety of projects for the department including annual retreat, project data collection, special functions hosted by the vice president, and other projects as requested.

6. Responsibilities include handling all office related requests, ordering supplies, counselors business cards, notes cards, name tags, etc.

7. Other duties as assigned by the Vice President, Director of Admissions & Financial Aid.

Minimum Qualifications

• High School diploma or the equivalent
• Five years of administrative support experience

Preferred Qualifications

• A college degree

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.