Administrative Coordinator - Public Works - G118 - Columbus Consolidated Government

This position performs administrative and supervisory duties in the support of department activities.

• Assists with interviews, hires, trains, assigns, supervises, evaluates, and disciplines personnel.
• Responds to inquiries from employees, managers, the general public, and elected officials.
• Researches and prepares reports; develops and implements assigned programs.
• Resolves administrative problems related to the efficient operation of the office, such as personnel problems, policy interpretations, and telephone, computer, and equipment malfunction.
• Attends and participates in staff meetings; takes and transcribes notes; completes required forms and paperwork.
• Writes detailed or technical reports of all findings, conclusions, and recommendations based on a thorough analysis and interpretation of data; compiles information into summary reports.
• Composes correspondence; formats and types letters, reports, charts, and other documents.
• Prepares narrative and statistical reports to track and document activities and to provide justification for department actions and requests.
• Maintains department supply inventory; requisitions supplies as needed.
• Directs the collection of federal grant funds and state reimbursements; prepares monthly financial reports; represents office in periodic audit processes.
• Maintains departmental files.
• Coordinates/maintains the Directors Calendar and special meetings; responsible for registering the director for upcoming conferences, book flights and hotel accommodations.
• Answers questions and responds to citizen’s complaints.
• Enters service request in QAlert.
• Back up the HR Coordinator, enters and approves payroll, processes biweekly department payrolls, which consist of mileage, sick and vacation data.
• Performs other related duties as assigned.