Administrative Coordinator at Commercial Express HVAC LLC

About Us

Commercial Express HVAC has been a reputable name in the HVAC industry for over two decades. With a strong commitment to quality service and customer satisfaction, we have established ourselves as a leader in the field. Our team is dedicated to excellence, and we take pride in providing top-notch HVAC solutions to our clients. In June 2024, we proudly moved to our new building in Sterling, VAa testament to the hard work and growth of everyone in the company!

Overview
We are seeking a motivated Human Resources Administrative Assistant to join our team and provide essential support. As the HR Administrative Assistant, you will play a vital role in supporting the department director and ensuring smooth operations within the HR function. Your attention to detail and organizational skills will help maintain a positive workplace culture and streamline various HR processes. This opportunity is ideal for a self-driven individual looking to grow with a great company. The ideal candidate will have HR administrative experience, be dependable, outgoing, organized, detail-oriented, and possess a positive attitude.

Key Responsibilities

• Assist with onboarding new employees, including preparing materials and coordinating orientation sessions.
• Review and correct employee timesheets for accuracy and compliance with company policies for over 100 employees.
• Update internal systems with employee data and access information.
• Prepare and maintain confidential files in accordance with policies and procedures.
• Process paperwork related to security clearances and background checks.
• Maintain accurate, detailed, comprehensive files and reports.
• Assist in company-wide HR events and employee recognition activities.
• Provide administrative support to the department director.
• Assist with employee recognition communications and activities.
• Order office supplies.

Qualifications:

• High school diploma or equivalent.
• Minimum of 3 years' experience in an office environment.
• Knowledge of HR administrative processes and procedures.
• Ability to handle sensitive information with confidentiality and discretion.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong problem-solving skills and a proactive approach to tasks.
• Excellent written and verbal communication skills.
• Experience with payroll or timesheet administration.
• Knowledge of health benefit plans administration.
• Familiarity with I-9 and E-Verify processing.
• Experience with generating and reviewing background checks.
• Self-starter with a willingness to learn.

Why Join Us?

At Commercial Express HVAC, we value our employees and provide opportunities for growth and development. We offer competitive salaries, comprehensive benefits, and a collaborative work environment.

Our Employees Enjoy the Following Benefits:

• Medical, dental & vision insurance
• 401k Retirement Plan with Match
• Basic Life Insurance Employer Paid
• Short-term and Long-term disability insurance
• Holiday Pay
• Paid Time Off
• Bonus'
• $100 cash for birthday
• Employee referral program
• Employee events

Our voluntary benefits include:

• Supplemental Life Insurance
• Accident Insurance
• Critical Illness Insurance
• Hospital Indemnity
• Pet Insurance
• Legal

If you are passionate about human resources and ready to contribute to our team, please submit your resume and cover letter!.

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