Administrative / Customer Service - Support - Abacus Service Corporation

PLANT ADMINISTRATIVE SUPPORT

LOCATION: Geneva, IL (onsite)
SCHEDULE: Part-time - Monday, Tuesday, Thursday 7am-4pm (3 days per week with flexibility to adjust as needed)

OVERVIEW:
Our Geneva, IL Plant is our newest addition to our North America plant network. To increase capacity and keep pace with the growing consumer demand for the products, General Mills is making a significant investment to expand capacity for our beloved Fruit brands (Gusher and Fruit by the Foot). We transitioned operational ownership from our external supply chain to General Mills in Janurary 2024 and will continue making Betty Crocker desserts at the plant. After startup of Fruit, the plant will have 400+ employees and support both with MBS and Snacks Operating units with just under 500,000 sq ft of production and warehouse space.
The Plant Admin will play an integral role coordinating plant-wide activities and events, supporting hiring and orientation, along with supporting additional plant or HR processes. Role will provide administrative support to the Plant Manager and HR Manager and their departments. This position reports directly to the HR Manager. Core hours are expected to be from 7am to 4pm, Monday, Tuesday, & Thursday. Flexibility to adjust days worked as needed.

KEY ACCOUNTABILITIES:
Plant-wide events coordination & support:
" Holiday Events/Parties
" Recruiting Events
Hiring & orientation logistics support:
" Production hiring logistics support
" New Hire Orientation logistics support
Retirement, anniversary, & other celebration gift ordering:
" Retirement gifts
" Anniversary Gifts
" Berevement Gifts
" Probationary Period Graduation Gifts
HR Process Support:
" Uniform Support
Admin support:
" Answer questions of visitors at front desk
" Check-in visitors or relay messages to appropriate departments
" Order food and drinks for meetings
" Coordinate office supply orders
" Locker Management
" Point of contact & PO approval for vending company
" Order supplies and re-stock break room Misc
" Order Flowers
" Update Plant Calendar
" Ensure adherence to all plant safety and food safety policies
" Sort mail/mailbox updates, packages, etc
" Other Duties as assigned

MINIMUM QUALIFICATIONS:
" High School Diploma
" Display a high level of integrity
" Able to manage and protect confidential information
" Demonstrate ownership and accountability for results
" Excellent written and verbal communication skills
" High attention to detail and able to manage multiple priorities/workstreams
" Able to learn quickly
" Able to manage budgets and execute projects on time, within budget
" Strong Microsoft Office skills (excel, word, PPT, one note, outlook)
" Self-starter, enjoys working in a high-paced manufacturing environment
" Process-oriented, with continuous improvement mindset

PREFERRED QUALIFICATIONS:
" Associate or BA/BS degree preferred
" Experience with:
o Payroll Systems
o Technology
o Troubleshooting
o Deadlines/Bias for Action

*Personal or supplier issued laptop required for this role

Pre-Identified Candidate Name	(No Value)
Pre-Identified Candidate Email	(No Value)
Pre-Identified Candidate Phone Number	(No Value)

Tenure Rule (Active)	Active Tenure - 12 Month Rule

Hours per Day	8
Hours per Week	40
Total Hours	800.00