Administrative and Data Specialist (ELAFRC) - Public Health Foundation Enterprises, In
Los Angeles, CA 90001
About the Job
SUMMARY
The Eastern Los Angeles Family Resource Center (ELAFRC) is a program of Heluna Health. They are the Early Start and Family Empowerment Center for the Eastern Los Angeles Regional Center service area. They offer emotional support, information, community navigation and training to families and individuals with or at risk of developmental and intellectual disabilities of all ages. They support families to understand and access the educational system for their child through workshops and IEP support events. They also support professionals to engage and understand families in the developmental disabilities system by providing opportunities for family/professional collaboration and learning opportunities.
Under general supervision of the Executive Director and Director of Operations, the Administrative and Data Specialist performs a variety of administrative and clerical support to our center. This position will initiate and coordinate the clerical functions required in effective implementation of administration of administrative policies of the company. This position is supported by special funding. Continuance is depending upon available funding.
Employment is provided by Heluna Health.
The pay range for this position is $26.00 to $28.00 per hour
ESSENTIAL FUNCTIONS
- Receive, distribute and file incoming correspondence, referrals and documents
- Supply and manage office equipment and machines, including phone and voicemail
- Supply, maintain, and manage kitchen and conference rooms
- Welcome and receive visitors to the center
- Answer and take messages
- Obtain meals for meetings, trainings and events
- Maintain center’s overall physical environment and cleanliness
- Maintain office efficiency, plan and implement office systems, layouts and
- Record, monitor expenses and raise monthly AP/AR as directed by Director and Project Manager
- Monitor on-going activities and revise contracts
- Maintain stationary supplies and coordinate delivery of office supplies
- Coordinate with family support personnel to provide planning, hosting, copying, correspondence, and purchases related to training activities for all service activities of the center
- Assist Family Support Specialists at community fairs, conferences, and other events as needed
- Input client information in Salesforce (database) as directed
- Obtain mail from mailbox and ensure mail is posted daily
- Prepare and send mailers or flyers to parents and professions as directed
- Create monthly reports from database and center records as directed
- Assist with data entry, collection, and reporting
NON-ESSENTIAL FUNCTIONS
- Other duties to support staff as directed by Executive Director and Project Manager
JOB QUALIFICATIONS
Education/Experience
- Associate’s degree in business/ information systems or management preferred
- Three to five years of experience in a business or academic administrative position
Certificates/Licenses/Clearances
A valid California driver’s license, proof of vehicle insurance, and reliable transportation or the ability to secure timely transportation to perform the essential functions of the job
Other Skills, Knowledge, and Abilities
- English/Spanish bilingual language skills (verbal and written) required
- Must have strong planning and organization skills
- Must be self-motivated and able to work independently
- Ability to work collaboratively with families and professionals
- Must have effective written and verbal communication skills in English
- Must be willing to travel and work in the communities that our families are located but will be based at the central office in Alhambra
- Must be willing to work flexible hours as needed, including evening and weekend hours
- Must be able to secure time transportation for off-site travel
- Proficient in Microsoft Office and Adobe Acrobat
- Ability to multi-task and prioritize work assignments
PHYSICAL DEMANDS
Stand Frequently
Walk Frequently
Sit Frequently
Handling / Fingering Occasionally
Reach Outward Occasionally Reach Above Shoulder Occasionally Climb, Crawl, Kneel, Bend Occasionally
Lift / Carry Occasionally - Up to 25 lbs.
Push/Pull Occasionally - Up to 25 lbs.
See Constantly
Taste/ Smell Not Applicable
Not Applicable Not required for essential functions
Occasionally (0 - 2 hrs./day)
Frequently (2 - 5 hrs./day)
Constantly (5+ hrs./day)
WORK ENVIRONMENT
General Office Setting, Indoors Temperature Controlled. Will travel in the communities surrounding the central office in Alhambra.
APPLICATION PROCEDURES
Interested candidates should submit a resume and cover letter for consideration.
It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
See job description