Administrative Operations Assistant - Friedman Vartolo LLP

The Company

Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.

The Position

We are looking for an Administrative Operations Assistant to report to our Director of Administrative Operations. This role will provide comprehensive support in the day-to-day operations of the administrative department. The ability to manage multiple simultaneous responsibilities and work independently is a must. The position also involves working with physical and digital legal documents, and therefore requires high attention to detail.

The ideal candidate must be hard working, enthusiastic, detail oriented, efficient, and business minded. Demonstrated strong organization and computer skills are required. The ideal candidate will work well under pressure, effectively exercise discretion and good judgment, and have strong interpersonal skills.

Responsibilities

• Support Director of Administrative Operations in ad-hoc projects across a broad spectrum of firm areas
• Provide day-to-day support for administrative teams as needed
• Assist in managing communication with building management and addressing inquiries or issues as they arise
• Collaborate with Human Resources and IT to assist with the onboarding and offboarding processes for employees
• Support the planning and execution of firm social events to foster team engagement and a positive work culture
• Help with improving document management processes, ensuring adherence to standard operating procedures
• Serve as a backup for administrative functions, including reception duties and digital and physical mail sorting

Qualifications

• Tech savvy a must, including Microsoft Excel
• Capable of developing systems and procedures with little oversight
• Willing to ask questions and "get hands dirty"
• Comfortable taking ownership and proposing unique solutions
• Strong verbal and written communication skills
• Ability to multi-task; detail oriented with strong organizational skills
• Ability to work independently, in team setting and get along well with others
• Minimum of 3 years working in a professional office environment
• Prior experience working at a law firm not required, but a huge plus.

Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at recruitment@friedmanvartolo.com to request an accommodations.

Location

Garden City office, hybrid eligible after 90 days