Administrative Services Manager - Gulf Coast JFCS

Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, fosters diversity, equality, inclusion, AND gives you a chance to make a difference in the lives of children and families?

WHAT YOU WILL DO:

The Administrative Services Manager is an exempt position responsible for coordinating and performing a diverse set of administrative tasks to ensure the programs have the staff and resources needed to operate smoothly and efficiently.

• Participate in developing budgets and monitoring for compliance.
• Identify opportunities for cost savings, better efficiency, or other improvements; recommend and implement policy or process changes as appropriate.
• Liaise between Refugee Services and Finance, Human Resources, and Quality Improvement.
• Assist Program Director and Assistant Program Director with recruitment activities; manage candidates in the Application Tracking System to schedule and attend candidate interviews.
• Monitor and evaluate reports and documentation for completion and timely submission to meet deadlines.
• Collaborate with internal administrative departments and planning teams to create functional and productive workflows.
• Assist with performance evaluations providing timely and constructive feedback.
• Prepare, negotiate, analyze, and review contracts for equipment, supplies, materials, services, products, and rental sites.
• Prepare and review departmental, maintenance, and other recurring schedules and reports for accuracy and efficiency.
• Prepare check requests, monitor spending on various trackers and work with Finance to process checks.
• Perform all other duties as assigned.

WHAT WE OFFER:

• $55,628.20 - $58,556 annual salary
• 15 PTO Days per year
• 13 Paid Holidays
• Hybrid - Remote
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

WHAT YOU NEED:

• Bachelor’s degree in business, finance, or related field, plus, three (3) years of professional related experience.
• Excellent communication, interpersonal skills and organizational skills.
• Superior ability to identify and solve problems and to conduct cost-benefit analyses.
• Ability to solve basic math problems.
• Working knowledge of basic business and management principles as applied to resource allocation, leadership technique, staff and resource coordination, strategic planning, and human resource modeling.
• Proficient in Microsoft Office Suite or similar software.
• Knowledge of basic administrative and clerical systems and procedures.
• Ability to conduct field visits to Refugee Program sites or meetings with vendors as needed.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

WHO WE ARE:

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture or gender identity. Our programs span a broad human service spectrum, from behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation or home care assistance for the elderly.

GCJFCS offers an opportunity to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we offer both individual and group supervision from a Board-Certified qualified supervisor to fulfill state requirements at no cost to the employee.

Gulf Coast JFCS is an equal opportunity employer. Gulf Coast JFCS is committed to maintaining a work environment that is free of harassment, discrimination, or inappropriate behavior. Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race, color, sex, age, religion, national origin, disability, marital status, pregnancy, veteran status, citizenship, gender identity, sexual orientation, workers’ compensation status, or any other characteristic protected by federal, state, or local law.

EOE/Drug-Free Workplace/ E-Verify