Administrative Services Officer-DPSS - County of Riverside
Riverside, CA 92501
About the Job
The County of Riverside's Department of Public Social Services (DPSS), Facilities Data & Analysis (FDA) , is seeking to fill a Administrative Services Officer position located in Riverside. The Administrative Services Officer will manage the day-to-day operations for the Facilities Data & Analysis unit.
This position will be responsible for monitoring, reporting, auditing, and assessing space utilization throughout the dept. This position will also be responsible for working with County Facilities Management on monitoring and negotiating DPSS lease terms and determining required tenant improvements. This includes monitoring and reconciling various facilities related project budgets. The incumbent will also serve as the Department Telework Coordinator working with the division coordinators and other staff to manage Telework Agreements and Applications, while reconciling telework statuses across multiple databases to support space management and DPSS space utilization standards. This position will require occasional travel to onsite locations through out the County of Riverside, including Blythe.
The most competitive candidates will have experience in space management and project management, knowledge of how budgets work, strong relationship building/communication, and intermediate to advanced experience in Microsoft Excel. Experience with Adobe Illustrator and/or AutoCAD is a plus.
EXAMPLES OF ESSENTIAL DUTIES
- Resolve varied administrative problems and direct work in accounting, budget preparation and control, lease negotiation.
- Oversee budget documents for administrative review;
- Interview and recommend on employment of job applicants.
- Make cost and procedures studies of services and maintenance operations and make changes to promote more efficient production; develop production standards.
- Revise procedures and manuals and direct the instruction in their use.
- Confer with representatives of other agencies in County departments on administrative, fiscal, and budgetary reports.
- Implementation of DPSS space utilization standards which includes management monitoring and compliance.
- Space Requests and MOU development for shared space with other departments
- Facility Project Intake (RFIs), assessments, research, assignment, and escalations
- Provide various facilities utilization reports and data collection for Fiscal claiming, and monthly vacancy.
- Prepare annual CIP reports, Insurance Allocation Reports, and support the Facilities 5-year Strategic plan.
- Monthly Executive Reports, Ad-hoc reports, space usage / assessment reports, Monthly Unit reports
- Support the annual development and monitoring of the DPSS Facilities budget.
- Project support and implement, lead various small to medium scale facility related projects.
- Manage the DPSS Facility GIS application, conduct audits, research, and data validation/standardization.
- Support or lead facility related policy reviews and provide recommendations.
- Act as DPSS Facilities SME in all things space related, vacancy/occupancy trends, reporting, proposals, space utilization.
MINIMUM QUALIFICATIONS
Education : Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience : Three years in an administrative or staff capacity, which included at least one year of supervisory experience in at least two of the following areas: gathering and compiling facts and statistics to evaluate program effectiveness and recommend program revisions; preparing and maintaining a program budget or maintaining and controlling the fiscal recordkeeping functions and systems in a department, division, unit, or company; coordinating and conducting studies of administrative and operational activities including fiscal operations, purchasing, equipment usage, staffing patterns, work flow and space utilization or contract monitoring and administration. (Completion of graduate level courses from an accredited college or university in accounting, public or business administration, or finance may substitute for up to two years of the non-supervisory experience on the basis of 12 semester or 24 quarter units equaling six months of the required experience.
Knowledge of: The principles and practices of public or business administration, organizational analysis, and fiscal and personnel management; budget preparation and control; contract administration and control; principles and practices of supervision.
Ability to: Analyze administrative problems, reach practical and logical conclusions, and put effective solutions into practice; develop cooperative working relationships; plan, organize and direct the work of others; prepare clear and concise reports.
SUPPLEMENTAL INFORMATION
Other Requirements
License: Possession of a valid California Driver's License will be required
Veterans' Preference
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here ( Download PDF reader ).
What's Next?
This recruitment is open to all applicants. Qualified applicants may be considered for future vacancies throughout the department.
Applicants who are current County of Riverside employees and/or current employees of DPSS may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .
Application Period
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the close date of the recruitment. No late applications will be permitted.
Include relevant work experience details on resume and/or application.
Proof of Education
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account.If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services ( NACES ) or Association of International Credential Evaluators, Inc. ( AICE ).
For questions regarding this recruitment
Contact Yvette Marquez at ymarquez@rivco.org with any questions regarding this recruitment.
GENERAL APPLICATION INFORMATION:
Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.
MEDICAL/DENTAL INSURANCE: A Flexible Benefit Credit is provided on a monthly basis as governed by the Management Resolution or applicable bargaining unit. Vision coverage is provided through Vision Service Plan (VSP) at no cost to employee or eligible dependents.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
- Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.
- Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.
- Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2020, the employee contribution is 7.25% and subject to change annually.
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition of a new member as "classic members".
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
401(a) MONEY PURCHASE PLAN: County contribution of $50 per pay period towards choice between two 401(a) plan providers.
ANNUAL LEAVE (Bi-Weekly Accrual):
0 < 36 months = 8.92 Hours
36 to <108>108 or more months = 12.00 Hours
Maximum Annual Leave accumulation is 1,800 hours. Employee may receive pay in lieu of up to 80 hours per calendar year. Agency/Department Head may approve an additional 80 hours.
HOLIDAYS: Normally 12 paid holidays per year.
BEREAVEMENT LEAVE: 5 days (3 days are County paid; 2 days can be taken through use of accrued leave balances).
BASIC LIFE INSURANCE: $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
LONG-TERM DISABILITY (LTD): Benefit pays 66.67% of earnings to a maximum of $10,000 per month; 30-day waiting period; pays to age 65. Benefit can be coordinated with other available leave balances to provide up to 100% of pay.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the Management Resolution or applicable bargaining unit.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding, Management Resolution, or Salary Ordinance. Please contact the recruiter listed on the job posting directly for more information.
