Administrative Specialist, Montgomery - TalentZok - TalentZok
Montgomery, AL
About the Job
Administrative Specialist, Montgomery- TalentZok
OVERVIEW
Are you looking for a new career opportunity with an exciting company?! Then we've got the right team for you! In this role, you're responsible for the duties listed below.
Immediate opening for an Administrative Specialist in Montgomery, AL who possesses:
- Bachelor's degree preferred, high school diploma required
- Spoken proficiency in Korean is highly preferred
- Ability to write and speak professionally when dealing with management and customers
- Experienced with Microsoft Office products
FULL DESCRIPTION: As Operations Admin Specialist, Responsible for meticulous management of invoices, including preparation of AR invoices and processing supplier invoices, alongside compiling essential documentation for customer vendor lists. Facilitate seamless delivery operations by generating Bills of Lading (BOL) and coordinating delivery schedules, while overseeing general affairs encompassing office administration, director schedule management, procurement, and maintenance. Provide invaluable support for HR functions, troubleshoot office appliances, and assist in logistical coordination for forklift deliveries, ensuring operational efficiency and compliance with organizational standards.
The selected candidate will be responsible for:
- Prepare and manage Accounts Receivable (AR) invoices, ensuring accuracy in calculation of delivery dates, amounts, and special conditions.
- Process incoming invoices from suppliers, generating payment resolution sheets and maintaining meticulous records.
- Compile necessary documentation for registration on customers' vendor lists, adhering to procedural requirements.
- Proficiently generate Bills of Lading (BOL) and meticulously review delivery schedules to ensure seamless and trouble-free delivery operations.
- Efficiently gather and disseminate pertinent delivery information, fostering effective communication with relevant stakeholders to facilitate smooth delivery preparations.
- Continuously update delivery schedules and meticulously review forthcoming delivery plans, ensuring alignment with organizational objectives and operational efficiency.
- Undertake comprehensive office administration duties, including but not limited to managing the Director's schedule with meticulous attention to detail and organizational priorities.
- Efficiently oversee office environments, encompassing procurement and management of office supplies, devices, equipment, and assets, as well as maintaining cleanliness and orderliness throughout the workspace.
- Manage administrative expenses monthly or as directed, maintaining precise records and adhering to budgetary guidelines.
- Provide comprehensive support for general affairs initiatives, encompassing company vehicles, business travel arrangements, and other logistical considerations.
- Efficiently manage apartment-related responsibilities, including upkeep and maintenance, ensuring a hospitable environment for occupants and visitors alike.
- Extend a warm and professional welcome to visitors, embodying the company's ethos and values through exemplary customer service.
- Offer guidance and support to HR staff as needed, facilitating smooth operations and fostering a collaborative work environment.
- Proactively troubleshoot and resolve issues with office appliances such as copiers and scanners, ensuring uninterrupted workflow and operational efficiency.
- Provide invaluable assistance in preparing requisite documents for forklift deliveries, facilitating seamless logistics management and ensuring compliance with regulatory requirements.
- Effectively manage and organize invoices related to delivered forklifts, maintaining meticulous records and facilitating streamlined accounting processes.
- Remain flexible and responsive to evolving organizational needs, undertaking additional duties and providing support as required to ensure operational excellence.
- Prepare reports for Alabama Branch Manager.
- Other duties as assigned by the Alabama Branch Manager
The selected candidate will also possess:
- Exceptional aptitude in communication, negotiation, and problem resolution.
- Comprehensive understanding of logistics operations, staying abreast of industry dynamics and adopting best practices.
- Competence in utilizing technological solutions including warehouse and transportation management systems, alongside adeptness in data analytics.
- Capacity to excel within dynamic environments, adept at adjusting to evolving business requirements.
- Proven capability in technical writing, proficient in both Korean and English.
- Flexibility to travel up to 30% of the time as necessary.
- Ability to handle loads ranging from 50 to 100 lbs.
Salary Range: $45k-$52k/yr
For immediate and confidential consideration, please email your resume to odrow@talentzok.com or call 858.866.8676. More information can be found at www.talentzok.com
For immediate and confidential consideration, please email your resume to odrow@talentzok.com or call 858.866.8676. More information can be found at www.talentzok.com
Source : TalentZok
