Administrative Specialist (Norman, OK) - Parkhill

Parkhill is excited to welcome a new Administrative Specialist to our team. In this vital role, you will support office operations, providing a welcoming, friendly, professional first impression for guests, clients, callers and staff while enhancing your expertise in word processing, documentation preparation and problem-solving. Your expertise will be crucial in assisting our Architects and Engineers in delivering projects that have a meaningful impact on our communities. This is a full-time, non-exempt position paid on an hourly basis. 

Life at Parkhill 

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers — we are neighbors who choose to live and serve in the communities we work.  

Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven expertise, we invite you to discover a career path designed for you. 

Parkhill is one of the largest architectural and engineering firms in the Southwest. We have 13 offices located throughout Texas, New Mexico, and Oklahoma.

Your Contribution

• Greet and welcome all in a friendly and professional manner
• Receive, sort and distribute mail and deliveries
• Prioritize and resolve inquiries (phone, e-mail, in person)
• Provide office support, ordering supplies and snacks
• Keep the conference room presentable to clients
• Assist employees in preparation and closing events
• Receive written or oral instructions, compiles documents to be typed
• Independently prepare more complex documentation with minimal instructions
• Format documents according to Parkhill’s policies
• Type, revise, and combine material
• Proofread and edit documents for proper grammar, spelling, punctuation, and format
• Store, organize, and manage completed documents on appropriate data storage medium
• Explain policy/procedures to other parties based on knowledge of the company and sector

Your Qualifications

• Associate degree or at least two years related experience; or equivalent combination of education and experience
• Proficiency in word processing and documentation software (e.g., Microsoft Office Suite)
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Excellent communication skills, both written and verbal
• Attention to detail and a high degree of accuracy in work
• Problem-solving abilities and a proactive approach to administrative tasks
• Experience in an administrative or office support role is preferred
• Type 50+ WPM

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays. 
• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill. 
• Competitive Benefits: up to 80% of medical premiums*, FSA for dependent care, HSA contributions, employer 401k contribution, short/long term disability coverage, performance bonuses.       
• Well-Being: mental health care, culture committees, wellness programs, charitable giving match. 

EEO Statement

Parkhill is committed to providing an equitable and inclusive work environment, free from discrimination and harassment, where employees are treated with respect and dignity. We are an Equal Opportunity Employer/Affirmative Action/Veteran/Disability employer and subscribe to E-Verify.

We are also fully committed to recruiting, retaining, developing, and promoting the most qualified employees without regard to their race, religion, color, sex, gender identity, sexual orientation, pregnancy, marital or parental status, national origin, age, disability, family medical history or genetic information, political affiliation, veteran status, military service, or other non-merit-based factors. It is the policy of Parkhill not to discriminate because of a person’s relationship or association with a protected veteran. This includes spouses and other family members. Also, Parkhill will safeguard the fair and equitable treatment of protected veteran spouses and family members regarding all employment actions and prohibit harassment of applicants and employees because of their relationship or association with a protected veteran.