Administrative Specialist - O'Neill Insurance Agency Inc

ONeill Insurance is seeking a full-time Administrative Specialist to join our team! The Administrative Specialist will provide a combination of greeting clients and support to our accounting and service teams, while also working with the Executive team on higher-level projects such as Event Coordination, HR, and Marketing.

This role requires a detail-oriented individual with excellent organizational, technology, and communication skills, capable of managing multiple tasks and priorities in a fast-paced environment. No insurance experience is needed. This position is 100% in-office. Salary dependent upon experience.

Paid Time Off (PTO)

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Parental Leave

Hands on Training

Mon-Fri Schedule

Career Growth Opportunities

Retirement Plan

Evenings Off

Birthday Off

PTO for Volunteer Work

Responsibilities

• Provide administrative support to the service and sales team
• Greet clients that come into the office or call the main agency line (currently have direct lines to each team member)
• Provide support to the Executive Team by working closely with the Controller to assist in areas of accounting/finance, HR, Marketing, and Technology.
• Scan daily mail to designated team members in each department
• Oversee downloads from insurance companies and distribute electronic communications to appropriate team members.
• Plan and coordinate agency events, including quarterly company meetings, holiday meetings, and client appreciation events, ensuring all details and logistics are handled accurately and timely.
• Oversee office supplies and equipment, ensuring the office environment is well-maintained and functional.

• Exceptional work ethic
• Ability to grasp new concepts/automation quickly
• Strong team mentality
• Acute attention to detail
• Proficient with Microsoft Office products Excel, Word, and Outlook
• Excellent and professional communication skills
• Ability to handle confidential information with discretion
• Driven to learn and grow professionally