Administrative Support Assistant - Mountain Alarm Fire & Security

Mountain Alarm is currently hiring an Administrative Support Assistant in our Great Falls, Montana location.

Position Summary: This position is responsible for inventory management alongside various administrative tasks that are essential in the continuing of efficient operations in our Great Falls Montana branch.

Duties & Responsibilities:

• Assists where needed to support Office Manager and/or Operations Manager
• Receives, reviews, and processes purchase orders from branch
• Inputs purchasing data into the company accounting system(s)
• Troubleshoots quantity discrepancies with vendors
• Keeps accurate data for quantities of parts issued and transferred between branch, satellite offices, trucks, and inventory
• Maintain and evaluate inventory records on a quarterly basis
• Notify management of problems that could impact branch function
• Check bulk orders for accuracy and quality on arrival
• Prepare and participate in quarterly physical inventory
• Create and process purchase orders
• Maintains quality standard of accuracy on contracts as set forth by Office Manager and Corporate Customer Service Manager
• Responsible for data entry for installation, monitoring, and equipment only jobs
• Updates customer accounts in various systems
• Performs other duties as assigned

Education & Required Skills:

• High School Diploma/GED
• Previous administrative support in an office setting required
• Excellent verbal and written communication skills
• Ability to self-manage and work quickly and accurately
• Must possess strong time management skills
• Aptitude for problem-solving, ability to determine solutions for customers
• Ability to maintain and project a positive outlook to customers at all times
• Maintains a good working environment with all employees, vendors, and customers
• Must have working knowledge of Microsoft Office Suite
• Must read and speak English

About Mountain Alarm Fire & Security:

Mountain Alarm Fire & Security has over 65 years' experience protecting what matters most. The Company has grown and expanded to locations throughout Utah, Arizona, Colorado, Idaho, Montana, and Wyoming. As a family owned and operated company, we strive to provide the best customer experience from inception and beyond. We hire quality individuals with entrepreneurial spirits who are excited to help us soar to levels that far exceed our competition.

Acquired in December 2021 Mountain Alarm is now a Pye-Barker company. Since 1946, Pye-Barker Fire & Safety has been protecting communities through fire suppression and security alarm services. Pye-Barker Fire & Safety is a collective of the most prominent and reputable fire and life safety protection companies in the nation.