Admissions Event and CASE Coordinator - University of Colorado
Boulder, CO
About the Job
Admissions Event and CASE Coordinator
Requisition Number: 59912
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 21-Oct-2024
Date Posted:
Job Summary
The University of Colorado Boulder invites applications for an _Admissions Event and CASE Coordinator!_ The Center for Academic Success and Engagement (CASE) is a unique building on the University of Colorado Boulder's main campus that boasts a 250-seat auditorium and splendid views of the Boulder Flatirons from the Admission's welcome center, as well as 11 conference rooms, 7 classrooms and a variety of student support services. The Admissions Event and CASE Coordinator will assist in leading the efforts of the CASE Building Services team to maintain the high standards of customer service that we have developed in the six years that CASE has been open. We are a busy building that provides a welcoming environment for prospective students and their families, high school counselors and community leaders visiting the CU Boulder campus. This role will assist the Director and Assistant Director of CASE Building Services in supervising the usage and spaces available in the CASE building, to academic and campus units, as well as external vendors and the supervision and mentorship of approximately 18 student staff. This position reports to the Associate Director of Admissions/CASE Director. In addition to CASE, this person will serve as the Event Coordinator for all on-campus events with the Office of Admissions. Hosting over 62,000 guests annually, through our campus visit programs, this person plays a pivotal role in making sure logistics and details are coordinated for all Admissions events. Admissions on-campus events are a critical component in our recruitment efforts, as is this role. Due to the nature of this position, this person will work non-traditional hours, and cover evening and occasional weekend events as needed within CASE. This role is 100% in person and not offered a hybrid option. The individual in this role will manage all event/meeting/program communication and bookings and will be responsible for supervising set-up, tear-down and the clean-up from large-scale events to small meetings events. They will have management and oversight of the two information desks in CASE and support the supervision and training of the CASE student assistants, along with the Manager-On-Duty in the evenings. Due to the volume of requests and visitors within CASE and details surrounding events, the person in this role must be detail-oriented, communicative, and able to manage multiple projects at once. They excel at building relationships with individuals, demonstrating the capability to function effectively both within a team-oriented setting and autonomously. As this position covers nontraditional hours, little to no supervision is provided when working evenings/weekends; this individual must be able to make critical decisions based upon previous trainings, and that are aligned with our mission and values. The University of Colorado Boulder Enrollment Management Division is committed to recruiting and supporting a diverse workforce. The University strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
As one of only 35 U.S. public research institutions in the Association of American Universities (AAU), CU Boulder is about realizing the positive impacts of new knowledge.
From offering dozens of exciting programs in a range of academic fields, to serving as one of the world's most dynamic research and innovation hubs, to working closely through hundreds of public outreach efforts with communities across Colorado and the world, we take pride in helping our students, faculty, staff and partners turn new insights into productive outcomes that change lives.
What Your Key Responsibilities Will Be
_CASE Coordinator Responsibilities_
+ Work independently in CASE in the evenings and occasional weekends to support student staff, events, and facilities during events as the Manager on Duty.
+ Responsible for ensuring that all events are run appropriately and successfully and are in-line with campus policies. Extra supervision will be required for events with alcohol to ensure all events with alcohol procedures are followed.
+ Ensure safe and efficient building operations.
+ Monitors use of CASE building for issues with capacity, appropriate use of space, adherence to the rules of use, and positive guest experience.
+ Monitor non-academic use of classrooms for food, appropriate use, and student organization utilization.
+ Provide support to ensure the success of the student assistants.
+ Respond to health, safety, or security concerns within CASE in a safe and timely manner and make decisions on what may need to be escalated to facilities management or emergency services.
_Monitor CASE Services Inbox:_
+ Schedule conference room requests and send confirmations.
+ Respond to basic questions about CASE events and bookings.
+ Change booking details as requested.
+ Maintain CCURE access to lock/unlock doors as necessary.
+ Knowledge of and ability to share CU Boulder and CASE policies and procedures.
+ Ability and confidence to make quick decisions without being able to consult a supervisor.
+ Other duties as assigned.
_Admissions Event Coordinator Responsibilities_
+ Manage the Event Management Form (EMF) process for all on-campus events for Admissions.
+ Serve as the direct liaison, for Admissions, with the University Memorial Center (UMC).
+ Manage all bookings/reservations with the University Memorial Center (UMC) for on-campus events; this includes submitting all UMC room set-ups and catering orders, and verifying they are accurate.
+ Manage bookings/reservations for all campus venues that are not centrally booked through the UMC.
+ Assist all event planners, in Admissions, in ensuring they have all needed spaces, across campus, for their on-campus events.
+ Detail oriented and able to manage multiple tasks at one time, as the planning of multiple events will be happening simultaneously.
+ Request meal cards for all on-campus events that require dining in on-campus dining facilities.
+ Request parking codes for events that require on-campus parking.
+ Presence at all Saturday Admissions events is required. This includes, but is not limited to: Admitted Student Day, Diversity and Inclusion Visit Experience, Discover CU Boulder, and Transfer Admitted Student Day.
+ Other duties as assigned.
What You Should Know
+ This is an in-person, on-site position.
What We Can Offer
+ The salary range for this position is $47,000 - $51,400 per year.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be driven. Be unique. Be Boulder.
What We Require
+ A bachelor's degree from an accredited college or university or equivalent customer service experience can substitute for the degree on a year-for-year basis.
What You Will Need
+ You have an affinity for people, respect great guest service, and are comfortable with de-escalating difficult situations to confidently handle conflict management;
+ You think on your feet, adapt accordingly, and can work well without supervision as a natural problem solver who is willing to help improve processes;
+ You thrive in a collaborative learning culture and communicate effectively with your team;
+ You maintain high standards and have no problem holding yourself or others accountable;
+ You care for others and will advocate for those who work within the building, displaying cultural competency and respect for the differences of others;
+ You align with and model the CASE values of empathy, consistency, teamwork, togetherness, professionalism, and will work hard to maintain our mission to cultivate community through exceptional customer service, attentive building management, and professionalism, creating a positive gateway to campus for our students and visitors alike;
+ You align with and model the Virtual and On-Campus Programs Team values of working with intention and transparency, being bold, collaborating, learning from mistakes, adapting, acting with empathy, and being inclusive so that we can encourage exploration to help students find possibilities within higher education.
Special Instructions
To apply, please submit the following materials:
1. A current resume. 2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by October 21, 2024, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (http://jobs.colorado.edu/)
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Admissions-Event-and-CASE-Coordinator/59912 (https://apptrkr.com/5723315)
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-6514419084900a4fb859882dd2d6c14c
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Requisition Number: 59912
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 21-Oct-2024
Date Posted:
Job Summary
The University of Colorado Boulder invites applications for an _Admissions Event and CASE Coordinator!_ The Center for Academic Success and Engagement (CASE) is a unique building on the University of Colorado Boulder's main campus that boasts a 250-seat auditorium and splendid views of the Boulder Flatirons from the Admission's welcome center, as well as 11 conference rooms, 7 classrooms and a variety of student support services. The Admissions Event and CASE Coordinator will assist in leading the efforts of the CASE Building Services team to maintain the high standards of customer service that we have developed in the six years that CASE has been open. We are a busy building that provides a welcoming environment for prospective students and their families, high school counselors and community leaders visiting the CU Boulder campus. This role will assist the Director and Assistant Director of CASE Building Services in supervising the usage and spaces available in the CASE building, to academic and campus units, as well as external vendors and the supervision and mentorship of approximately 18 student staff. This position reports to the Associate Director of Admissions/CASE Director. In addition to CASE, this person will serve as the Event Coordinator for all on-campus events with the Office of Admissions. Hosting over 62,000 guests annually, through our campus visit programs, this person plays a pivotal role in making sure logistics and details are coordinated for all Admissions events. Admissions on-campus events are a critical component in our recruitment efforts, as is this role. Due to the nature of this position, this person will work non-traditional hours, and cover evening and occasional weekend events as needed within CASE. This role is 100% in person and not offered a hybrid option. The individual in this role will manage all event/meeting/program communication and bookings and will be responsible for supervising set-up, tear-down and the clean-up from large-scale events to small meetings events. They will have management and oversight of the two information desks in CASE and support the supervision and training of the CASE student assistants, along with the Manager-On-Duty in the evenings. Due to the volume of requests and visitors within CASE and details surrounding events, the person in this role must be detail-oriented, communicative, and able to manage multiple projects at once. They excel at building relationships with individuals, demonstrating the capability to function effectively both within a team-oriented setting and autonomously. As this position covers nontraditional hours, little to no supervision is provided when working evenings/weekends; this individual must be able to make critical decisions based upon previous trainings, and that are aligned with our mission and values. The University of Colorado Boulder Enrollment Management Division is committed to recruiting and supporting a diverse workforce. The University strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
As one of only 35 U.S. public research institutions in the Association of American Universities (AAU), CU Boulder is about realizing the positive impacts of new knowledge.
From offering dozens of exciting programs in a range of academic fields, to serving as one of the world's most dynamic research and innovation hubs, to working closely through hundreds of public outreach efforts with communities across Colorado and the world, we take pride in helping our students, faculty, staff and partners turn new insights into productive outcomes that change lives.
What Your Key Responsibilities Will Be
_CASE Coordinator Responsibilities_
+ Work independently in CASE in the evenings and occasional weekends to support student staff, events, and facilities during events as the Manager on Duty.
+ Responsible for ensuring that all events are run appropriately and successfully and are in-line with campus policies. Extra supervision will be required for events with alcohol to ensure all events with alcohol procedures are followed.
+ Ensure safe and efficient building operations.
+ Monitors use of CASE building for issues with capacity, appropriate use of space, adherence to the rules of use, and positive guest experience.
+ Monitor non-academic use of classrooms for food, appropriate use, and student organization utilization.
+ Provide support to ensure the success of the student assistants.
+ Respond to health, safety, or security concerns within CASE in a safe and timely manner and make decisions on what may need to be escalated to facilities management or emergency services.
_Monitor CASE Services Inbox:_
+ Schedule conference room requests and send confirmations.
+ Respond to basic questions about CASE events and bookings.
+ Change booking details as requested.
+ Maintain CCURE access to lock/unlock doors as necessary.
+ Knowledge of and ability to share CU Boulder and CASE policies and procedures.
+ Ability and confidence to make quick decisions without being able to consult a supervisor.
+ Other duties as assigned.
_Admissions Event Coordinator Responsibilities_
+ Manage the Event Management Form (EMF) process for all on-campus events for Admissions.
+ Serve as the direct liaison, for Admissions, with the University Memorial Center (UMC).
+ Manage all bookings/reservations with the University Memorial Center (UMC) for on-campus events; this includes submitting all UMC room set-ups and catering orders, and verifying they are accurate.
+ Manage bookings/reservations for all campus venues that are not centrally booked through the UMC.
+ Assist all event planners, in Admissions, in ensuring they have all needed spaces, across campus, for their on-campus events.
+ Detail oriented and able to manage multiple tasks at one time, as the planning of multiple events will be happening simultaneously.
+ Request meal cards for all on-campus events that require dining in on-campus dining facilities.
+ Request parking codes for events that require on-campus parking.
+ Presence at all Saturday Admissions events is required. This includes, but is not limited to: Admitted Student Day, Diversity and Inclusion Visit Experience, Discover CU Boulder, and Transfer Admitted Student Day.
+ Other duties as assigned.
What You Should Know
+ This is an in-person, on-site position.
What We Can Offer
+ The salary range for this position is $47,000 - $51,400 per year.
Benefits
The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .
Be Statements
Be driven. Be unique. Be Boulder.
What We Require
+ A bachelor's degree from an accredited college or university or equivalent customer service experience can substitute for the degree on a year-for-year basis.
What You Will Need
+ You have an affinity for people, respect great guest service, and are comfortable with de-escalating difficult situations to confidently handle conflict management;
+ You think on your feet, adapt accordingly, and can work well without supervision as a natural problem solver who is willing to help improve processes;
+ You thrive in a collaborative learning culture and communicate effectively with your team;
+ You maintain high standards and have no problem holding yourself or others accountable;
+ You care for others and will advocate for those who work within the building, displaying cultural competency and respect for the differences of others;
+ You align with and model the CASE values of empathy, consistency, teamwork, togetherness, professionalism, and will work hard to maintain our mission to cultivate community through exceptional customer service, attentive building management, and professionalism, creating a positive gateway to campus for our students and visitors alike;
+ You align with and model the Virtual and On-Campus Programs Team values of working with intention and transparency, being bold, collaborating, learning from mistakes, adapting, acting with empathy, and being inclusive so that we can encourage exploration to help students find possibilities within higher education.
Special Instructions
To apply, please submit the following materials:
1. A current resume. 2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by October 21, 2024, for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (http://jobs.colorado.edu/)
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Admissions-Event-and-CASE-Coordinator/59912 (https://apptrkr.com/5723315)
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-6514419084900a4fb859882dd2d6c14c
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Source : University of Colorado
