Admissions Operations and Event Coordinator - Northwestern Health Sciences University

The Admissions Coordinator is responsible for supporting the recruiting needs of the admissions department at Northwestern Health Sciences University and assisting in the recruitment of qualified applicants for admission to all its programs. The Admissions Coordinator must work with urgency to process applications and update new inquiry information in support of timely follow up by admissions reps, coordinate all on-campus and virtual recruiting events, build relationships with college advisors to cultivate academic partnerships, and identify and support admissions recruiting opportunities in the community. Additional responsibilities include supporting the Diversity Scholarship application process, maintaining and developing new articulation agreements, building relationships with admissions community partners, manage the Alumni Ambassador program, and coordinate faculty activities in support of enrollment goals.

This is a full-time, benefits eligible opportunity.

Duties and Responsibilities:

• Manually process applications and update prospective student information in ERx
• Run each applicant through NCH to verify education history
• Verify each lead has created a follow up task for the appropriate admissions rep when a request for information is made. Verify, or update, contact information for duplicate requests
• Process background checks on all Acupuncture, Massage Therapy, and Chiropractic applicants
• Scan and attach transcripts to each application to be further processed by the Operations Associate. Update Colleague to reflect the education history of each applicant
• Plan and attend admissions recruiting events on campus, at colleges, and in the community
• Coordinate recruiting events as volunteer opportunities for diversity scholars. Track the participation of diversity scholars at admissions events each term to help them meet their required commitment
• Work collaboratively with marketing to support and represent NWHSU at community events
• Attend national and regional college health advisor conferences to increase University visibility and brand awareness. Assist admissions reps during recruiting season by scheduling meetings with, and presentations to, college advisors. Ensure recruiting material, such as articulation agreements and transfer guides, are up to date and accurate
• Create requisitions and provide PO for necessary college fair fees, promo items and marketing material
• Provide admissions support to improve the student experience from inquiry to enrollment
• Manage essential programs that support admissions goals and grow enrollment
• Coordinate student shadow experiences
• Hire, train, and schedule work study students for admissions and switchboard coverage throughout the trimester
• Oversee sending, receiving, and tracking new student waivers, technical standard waivers, and other documents that require electronic signatures

Education and Experience:

• High school diploma plus specialized training of less than 2 years required
• Bachelor's degree preferred
• Minimum of 2-year experience required

Qualifications:

• Strong cross-cultural interpersonal and writing skills
• Ability to maintain confidentiality and demonstrate initiative
• Ability to handle frequent interruptions
• Ability to multi-task, organize workflow and manage multiple projects
• Ability to be attentive to details and to be accurate
• Ability to represent the University and admissions profession positively through a strong, student-centered ethic  
• Valid driver's license
• Computer knowledge required. Experience with CRM systems preferred
• Ability to work in a team environment as well as independently with little supervision
• Some evening and weekend hours required

Travel Requirements:

• Ability to travel regularly to admissions recruiting events, providing own vehicle with mileage reimbursement provided by the University according to University policy

Physical Requirements:

• Must be able to load and transport admissions materials, displays and other equipment when traveling

Northwestern Health Sciences University is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status.