Admissions & Recruiting Specialist, EMBA - University of Utah
Salt Lake City, UT
About the Job
Details
Open Date 10/30/2024
Requisition Number PRN40231B
Job Title Admissions Counselor
Working Title Admissions & Recruiting Specialist, EMBA
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Work Schedule: This role follows a Monday through Friday schedule, with alternating Saturdays required to support student class days. For each Saturday worked, a compensatory day off is provided. Occasional evening availability is also necessary for recruiting and student events.
This is an on-campus role considered essential, requiring the employee’s regular presence on site.
VP Area Academic Affairs
Department 00033 - Executive Education
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 50,000 to 60,000
Close Date 12/13/2024
Job Summary
The University of Utah’s David Eccles School of Business is seeking a talented and energetic Admissions & Recruiting Specialist to join the Executive MBA ( EMBA ) team. In this role, the ideal candidate will thrive in a professional, customer-centric, and results-driven environment, providing comprehensive support for both recruiting and admissions processes.
This position requires extensive engagement with prospective and current students, alumni, faculty, and other School and University staff. The successful candidate will demonstrate exceptional communication, organizational, and project management skills, along with the ability to work collaboratively as part of a dynamic team.
Responsibilities
+ Prospective Student Outreach: Proactively engage with prospective students through consistent communication via Zoom, phone, email, and in-person meetings, fostering relationships and providing information about the EMBA program.
+ Program Overview: Provide prospective students with comprehensive explanations of the EMBA program through inbound and outbound calls and in-person meetings, highlighting key benefits and opportunities.
+ Lead Management: Effectively manage prospective student leads using the CRM system (Salesforce), ensuring all professional and academic details are accurately recorded and logging all interactions, including in-person meetings, phone calls, and emails.
+ Data Integrity: Maintain accurate records across platforms and perform regular data clean-up and management to ensure a fair and transparent selection process.
+ Application Management: Guide prospective students through the application process, providing timely follow-up and encouragement to ensure completion and submission.
+ Application Processing: Collaborate with the admissions team to evaluate applications, participate in the admissions committee, and identify qualified candidates through thoughtful assessment.
+ Event Development & Management: Assist in the planning and execution of recruiting events, including venue and menu selection, assembling marketing materials, and engaging with prospective students during events to promote a welcoming atmosphere.
+ Student Services: Support students and alumni on campus and at various events by providing significant interpersonal engagement, contributing to an exceptional student experience. Assist EMBA faculty by preparing course materials and delivering ongoing support throughout the duration of courses.
Note: This job description does not comprehensively list all the required duties, responsibilities, and qualifications. Additional responsibilities may be assigned to support program needs.
Work Environment and Level of Frequency typically required
+ Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
+ Nearly Continuously: Sitting, hearing, listening, talking.
+ Often: Repetitive hand motion (such as typing), walking.
+ Seldom: Bending, reaching overhead, Lifting – up to 25 pounds.
Minimum Qualifications
Requires a bachelor’s degree and 2-4 years’ related experience, or equivalency (one year of education can be substituted for two years of related work experience).
Preferences
Candidates will be screened based on the following preferences:
+ Customer Service Skills: Demonstrated strong customer service, interpersonal, and relationship-building skills to effectively engage with diverse stakeholders.
+ Problem-Solving Ability: Proven ability to think critically and problem-solve in a fast-paced environment, adapting to changing circumstances with ease.
+ Results-Oriented Mindset: A results-oriented and achievement-driven approach, consistently striving for excellence in all tasks.
+ Independence and Initiative: Capacity to work independently, particularly in arranging and conducting onsite information meetings and influencer visits, demonstrating self-motivation and initiative.
+ Organizational Skills: Strong ability to handle multiple tasks in an organized manner, prioritizing effectively to ensure a balanced and efficient workload while producing high-quality work with speed and accuracy.
+ Communication Proficiency: Excellent oral, written, and telephone communication skills, with the ability to connect and relate well to working professionals and executives.
+ Collaborative Approach: A collaborative mindset, open to new concepts and ideas, and willing to work with team members to achieve shared goals.
+ Recruitment Experience: Previous experience in executing recruitment programs at a university, college, or company, demonstrating familiarity with effective strategies.
+ Curriculum Knowledge: Knowledge of general business management curriculum, including familiarity with courses and programs at other institutions.
+ Technical Proficiency: Strong computer skills, including proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint).
+ Weekend Availability: Preference will be given to candidates who can work some weekends as required.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Open Date 10/30/2024
Requisition Number PRN40231B
Job Title Admissions Counselor
Working Title Admissions & Recruiting Specialist, EMBA
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Work Schedule: This role follows a Monday through Friday schedule, with alternating Saturdays required to support student class days. For each Saturday worked, a compensatory day off is provided. Occasional evening availability is also necessary for recruiting and student events.
This is an on-campus role considered essential, requiring the employee’s regular presence on site.
VP Area Academic Affairs
Department 00033 - Executive Education
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 50,000 to 60,000
Close Date 12/13/2024
Job Summary
The University of Utah’s David Eccles School of Business is seeking a talented and energetic Admissions & Recruiting Specialist to join the Executive MBA ( EMBA ) team. In this role, the ideal candidate will thrive in a professional, customer-centric, and results-driven environment, providing comprehensive support for both recruiting and admissions processes.
This position requires extensive engagement with prospective and current students, alumni, faculty, and other School and University staff. The successful candidate will demonstrate exceptional communication, organizational, and project management skills, along with the ability to work collaboratively as part of a dynamic team.
Responsibilities
+ Prospective Student Outreach: Proactively engage with prospective students through consistent communication via Zoom, phone, email, and in-person meetings, fostering relationships and providing information about the EMBA program.
+ Program Overview: Provide prospective students with comprehensive explanations of the EMBA program through inbound and outbound calls and in-person meetings, highlighting key benefits and opportunities.
+ Lead Management: Effectively manage prospective student leads using the CRM system (Salesforce), ensuring all professional and academic details are accurately recorded and logging all interactions, including in-person meetings, phone calls, and emails.
+ Data Integrity: Maintain accurate records across platforms and perform regular data clean-up and management to ensure a fair and transparent selection process.
+ Application Management: Guide prospective students through the application process, providing timely follow-up and encouragement to ensure completion and submission.
+ Application Processing: Collaborate with the admissions team to evaluate applications, participate in the admissions committee, and identify qualified candidates through thoughtful assessment.
+ Event Development & Management: Assist in the planning and execution of recruiting events, including venue and menu selection, assembling marketing materials, and engaging with prospective students during events to promote a welcoming atmosphere.
+ Student Services: Support students and alumni on campus and at various events by providing significant interpersonal engagement, contributing to an exceptional student experience. Assist EMBA faculty by preparing course materials and delivering ongoing support throughout the duration of courses.
Note: This job description does not comprehensively list all the required duties, responsibilities, and qualifications. Additional responsibilities may be assigned to support program needs.
Work Environment and Level of Frequency typically required
+ Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
+ Nearly Continuously: Sitting, hearing, listening, talking.
+ Often: Repetitive hand motion (such as typing), walking.
+ Seldom: Bending, reaching overhead, Lifting – up to 25 pounds.
Minimum Qualifications
Requires a bachelor’s degree and 2-4 years’ related experience, or equivalency (one year of education can be substituted for two years of related work experience).
Preferences
Candidates will be screened based on the following preferences:
+ Customer Service Skills: Demonstrated strong customer service, interpersonal, and relationship-building skills to effectively engage with diverse stakeholders.
+ Problem-Solving Ability: Proven ability to think critically and problem-solve in a fast-paced environment, adapting to changing circumstances with ease.
+ Results-Oriented Mindset: A results-oriented and achievement-driven approach, consistently striving for excellence in all tasks.
+ Independence and Initiative: Capacity to work independently, particularly in arranging and conducting onsite information meetings and influencer visits, demonstrating self-motivation and initiative.
+ Organizational Skills: Strong ability to handle multiple tasks in an organized manner, prioritizing effectively to ensure a balanced and efficient workload while producing high-quality work with speed and accuracy.
+ Communication Proficiency: Excellent oral, written, and telephone communication skills, with the ability to connect and relate well to working professionals and executives.
+ Collaborative Approach: A collaborative mindset, open to new concepts and ideas, and willing to work with team members to achieve shared goals.
+ Recruitment Experience: Previous experience in executing recruitment programs at a university, college, or company, demonstrating familiarity with effective strategies.
+ Curriculum Knowledge: Knowledge of general business management curriculum, including familiarity with courses and programs at other institutions.
+ Technical Proficiency: Strong computer skills, including proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint).
+ Weekend Availability: Preference will be given to candidates who can work some weekends as required.
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Source : University of Utah
