Alumni Coordinator - Etoile Academy Charter School

Alumni Coordinator

The Alumni Coordinator will work with 7th and 8th grade students and their families to transition from Etoile Academy to a competitive high school. He/she will meet individually with students and families to create clear transition plans, help students apply to private and/or magnet high schools, provide resources to families, and set up visits to schools. Once our alumni reach 11th grade, the Alumni Coordinator will also provide guidance, resources, and assistance with the college application process and financial aid application. The Alumni Coordinator will also collect and track data on alumni and organize alumni gatherings. 

Responsibilities 

• Ensure 100% of graduating Etoile alumni apply to high-performing magnet, charter, private, or district high schools.
• Ensure that 90% get accepted into at least one high-performing magnet, quality charter, or private school in Houston.
• Ensure that 80% complete all enrollment paperwork and attend their quality high school on day one. 
• Ensure that any student attending a district high school gets accepted into either a magnet program, an IB program, or honors/AP courses. 
• Communicate to students and families the importance of this transition and the best options available. 
• Create transition plans with all 7th grade students and their families. 
• Educate parents and students on the best HS options and the critical information needed for applications. 
• Communicate regularly with families to ensure that application deadlines and seat acceptance deadlines are met. 
• Plan and execute family workshops to support the parent side of the application process. 
• Assist students and families with applications to competitive high schools. 
• Organize school visits, interviews, and any other necessary connections. 
• Communicate with contacts at high schools and build strong partnerships.  
• Assist students and families with any necessary financial aid paperwork. 
• Assist alumni with the college application process, financial aid process, and in choosing a college. 
• Collect and track data on alumni including high school completion, AP scores, ACT scores, college acceptance, college selection, college matriculation, and college persistence. 
• Organize alumni gatherings at the school to allow alumni to share experiences and feedback with the school leaders and teachers.
• Help shape and develop a school wide culture that fosters a productive and enthusiastic learning environment for each student.
• Establish and maintain a cooperative working relationship with students and families based on trust, understanding and respect for the communities in which they identify.   
• Host necessary tutoring sessions to meet all students' needs including test prep sessions for private school admissions tests. 
• Participate in weekly manager check-ins, grade-level meetings, before and after-school duties, and school wide meetings and functions.
• Engage in summer and year-long district, school and personal learning and development  
• Minimum of 40+ hours spent at school per week.
• Other duties and responsibilities as required to meet results. 

We look for team members that embody our REACH values. This includes the characteristics below. 

• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college   
• Has demonstrated effective outcomes and results, and wants to be held accountable for them  
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly  
• Works with urgency and purpose to drive student outcomes  
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change  
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization  
• Works through silos and forges strong relationships in order to achieve outcomes  
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students.  

Qualifications

• Bilingual preferred (English/Spanish)
• Education: Bachelor's Degree from an accredited four-year educational institution is required. 
• Experience: Experience supporting students in transitioning to high school or college preferred, classroom experience preferred  

Étoile Academy does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact HR at 713.265.8657.