Assistant City Manager - Syracuse City

Job Title: Assistant City Manager

Department: Administration

Reports To: City Manager

Status: Full Time, Exempt

Wage Scale: $115,044 - $175,332 (Typical starting wage $115,044 to $145,188.00)

Close Date: October 7th,2024

Hours: Monday-Friday 8:00AM-5:00PM

Position Summary:

This position is responsible to perform a variety of professional, executive, managerial, and leadership duties related to planning, directing, organizing, and controlling the administrative processes necessary to carry out the efficient operation of the city. Identifies, evaluates, proposes and implements various solutions to improve and facilitate operational and departmental efficiencies and effectiveness.

Essential Duties and Responsibilities:

Administrative Duties:

• Provides the city manager, mayor, council and department heads with reports, information and recommendations for the efficient operation of the City.

• Ensures the support, education and training of employees to build professionalism, safety, and effectiveness within the organization, and develops tracking systems of such training.

• Collaborates with department leadership to ensure cross-functional coordination of City operations.
• Studies and standardizes procedures to improve efficiency and effectiveness of operations.
• Prepares and presents information to small and large groups of employees, elected officials, and the public.
• Meets with, negotiates with, and communicates with contract service providers, and manages associated contracts.
• Assists in the planning, application, and management of grants for city projects and programs.
• Conducts research and complex analysis of city processes to determine and recommend improvements for efficient and good governance of the City.
• Collects data and creates reports on pertinent information necessary for efficient and good governance of the City.
• Under the direction of the City Manager and City Policy, provides direction to staff and makes administrative decisions to further the mission and requirements of the City.
• Advises and assists the City Manager in various administrative duties as needed.

Supervisory Duties

• Supervises personnel and departments of the City as assigned.
• Oversees the management of various day-to-day operations of city as assigned.

• Oversees projects, programs, and systems as assigned.
• Under the direction of the City Manager and City policy, hires, fires, promotes, demotes, transfers, evaluates, and otherwise disciplines department personnel.
• Serves as Acting City Manager in the absence of the City Manager.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Complex principles and practices of municipal administration, organization, function and service provision.

• Organization and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.

• Principles and practices of budget preparation and administration. Principles and practices of municipal finance management. Principles and practices of organization, administration and personnel management.

• Principles of supervision, training and performance evaluations.

• Principles of effective public relations and communications with community groups and agencies, private businesses and other levels of government.

Skilled In:

• Managing organizational change.
• Handling multiple projects with interruptions.
• Prioritizing and organizing workload to meet deadlines.
• Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Management of personnel, and conflict resolution.
• Preparation and presentation of technical material.

Ability To:

• Communicate clearly and effectively, both orally and in writing.
• Analyze a variety of administrative problems, identify alternative solutions, project consequences of proposed action and implement recommendations in support of goals.
• Interpret and apply City policies, procedures, rules and regulations
• Build relationships by gaining cooperation and trust through discussion and action.
• Present recommendations to the City Council with necessary research and documentation
• To use office software and applications such as Google and Microsoft 365 products in an effective manner.
• Plan, organize, build accountability, and supervise.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

While performing the duties of this job, the employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel, and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Duties require sufficient mobility to work in a typical office setting and use standard office equipment, as well as sustained posture in a seated position for prolonged periods of time. Specific vision requirements include the ability to adjust focus in order to visually shift tasks.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

The noise level in the work environment is usually moderately quiet. Most work is conducted in a climate-controlled building, with occasional requirements to conduct work outside in uncontrolled environments. Remote work opportunities are limited

Minimum Qualifications:

Education and Experience

Bachelor's degree in public administration, human resources, business administration, economics, accounting, finance, management or related field and eight (8) years of related experience, three (3) of which must have been in a supervisory position, or an equivalent combination of education and experience.

Certifications, Licensures, and/or Registrations

Must possess a valid license to operate a motor vehicle.

Preferred Qualifications:

Education and Experience

Master's degree in public administration, human resources, business administration, economics, accounting, finance, management or related field and ten (10+) plus years of related experience, five (5) of which being in a supervisory position, or an equivalent combination of education and experience.

Certifications, Licensures, and/or Registrations

ICMA Credentialed Manager (ICMA-CM)

Certified Government Financial Manager (CGFM)

Certified Public Finance Officer (CPFO)

Certified Human Resources Professional (SHRM-CP/SHRM-SCP)

Application Instructions:

Qualified applicants must complete a Syracuse City employment application online at www.syracuseut.gov. If you do not have access to a computer, you may come to the Syracuse City Hall Administration building located at 1979 W 1900 S, Syracuse, UT 84075 between the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday.

Applicants needing further information regarding the position or needing assistance due to a disability should contact Shauna Greer, at sgreer@syracuseut.gov.