Assistant Fleet Manager - JH Kelly

JH Kelly is Hiring an Experienced Assistant Fleet Manager to join our Field Support Team in Longview, WA About Us: Celebrating over a century of excellence, JH Kelly, LLC is a fourth-generation family-owned construction company and a recognized industry leader. With offices in Vancouver, Longview, Seattle, Bellingham, Washington, and Milwaukie, Oregon, we specialize in commercial and heavy industrial projects. Our exceptional team, honored with national safety and quality control awards, thrives in a dynamic and family-oriented work environment. Explore our legacy, projects, and opportunities at https://www.jhkelly.com/ Summary: The Assistant Fleet Manager plays a key role in overseeing the comprehensive management of our extensive commercial vehicle fleet, which includes over 450 vehicles ranging from vans and light-duty pickups to heavy-duty service bodies and tractor-trailers. This position's responsibilities involve strategic planning, operational oversight, and leadership of the fleet management team to ensure the efficiency, safety, and compliance of our transportation operations. The successful candidate possesses strong leadership skills, excellent organizational and communication abilities, and a proactive approach to problem-solving, along with a high level of reliability, adaptability, and the capacity to handle stressful situations effectively. Salary Range: $30-$38 per hour (DOE), FLSA non-exempt (OT eligible). Key Responsibilities: + Develop, implement, and maintain comprehensive fleet management policies, procedures, and guidelines. + Responsible for collaborating with Supply Chain to draft Requests for Proposals (RFPs), perform proposal evaluation, and select dealerships and manufacturers aligned with organizational needs and standards. + Assist with the procurement, deployment, and disposal of vehicle and commercial fleets and per company requirements. + Monitor fleet performance metrics and implement continuous improvement initiatives. + Establish maintenance schedules and protocols to ensure compliance with safety regulations and manufacturer recommendations. + Establish inspection and certification schedules and protocols to ensure compliance with all safety and DOT regulations. + Coordinate and schedule routine maintenance, inspections, and repairs for all commercial vehicles and on-road equipment. + Responsible for managing the maintenance and repair of commercial vehicles and on-road equipment to minimize the total cost of ownership. + Responsible for continuously monitoring the performance of and maintaining a network of preferred maintenance shops and commercial fueling solutions across the operational geography and communicating the network to all commercial fleet operators. + Ensure compliance with all relevant regulations, including licensing, permits, inspections, and emissions standards. + Ensure compliance with all applications of Federal Motor Carrier Safety Administration (FMCSA) and DOT regulations. + Develop and enforce safety policies and procedures related to the operation and maintenance of commercial vehicles and on-road equipment. + Responsible for training and enforcement of company policies for CDL drivers and non-CDL Commercial Motor Vehicle (CMV) drivers as required per FMCSA. + Conduct regular safety training for drivers of commercial vehicles. + Maintain accurate records of all fleet drivers and location-based vehicle assignments. + Monitor internal rental charges to ensure the accuracy of assignments of assets. + Conduct regular inventory audits and reconcile discrepancies. + Identify cost-saving opportunities and implement strategies to optimize fleet operations and reduce expenses. + Manage the Department of Transportation (DOT) compliance program, ensuring that all vehicles, drivers, and operations meet regulatory requirements and safety standards. + Oversee driver qualification, training, and certification processes to ensure compliance with DOT regulations, including driver hours-of-service, vehicle inspections, and drug and alcohol testing. + Conduct regular audits and inspections to verify compliance with DOT regulations and internal policies, addressing any deficiencies promptly. Relationships: + Maintain proactive and positive relationships within the JH Kelly team, and management, including shop and field craft personnel. + Foster positive relationships with customer representatives, vendors, suppliers, subcontractors, safety, CAD/BIM, accounting, IT, and all project teams. Experience / Qualifications: + Bachelor's degree in Business Administration, Logistics, Engineering, or a related field. + Minimum of five (5) years of experience in fleet management. + Preferred: Experience in the construction or MEP industry. + Strong knowledge of fleet management principles, practices, and regulations. + Proficiency in fleet management software. + Proficiency in MS Office tools including Word, Excel, and Outlook. Necessary Skills: + Excellent organizational, analytical, and problem-solving skills. + Effective communication and interpersonal abilities. + Familiarity with vehicle and equipment maintenance procedures and best practices. + Must have a valid driver's license with a clean driving record. Physical Requirements: Physical requirements for this role primarily involve working in an office setting, with occasional tasks in a shop/warehouse environment. In the office, the individual must be able to sit for extended periods while working at a computer, performing repetitive tasks such as typing and using a mouse, and communicating by telephone. Occasionally, the role may require entering the shop/warehouse setting, where the ability to lift and carry objects up to 25 pounds is necessary. Tasks may include standing, walking, bending, and kneeling for shorter durations, as well as basic proficiency in using hand and power tools. Good vision and hearing are essential, along with the ability to safely navigate the shop/warehouse environment. Employees must adhere to a specific dress code, including sturdy, closed-toe non-slip shoes, comfortable but fitted clothing, and long pants for safety and efficiency. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Why Join JH Kelly? + Opportunity to work with cutting-edge technologies and make a significant impact. + Competitive salary and benefits package. + Collaborative and inclusive company culture. + Ongoing learning and development opportunities. + Career growth potential within a rapidly expanding organization. + A commitment to innovation and excellence. Benefits Package: + Compensation: $30-$38 per hour (DOE), FLSA non-exempt (OT eligible). + Annual Performance Bonuses. + Profit Sharing. + Comprehensive Medical/Vision/Rx - Dental/Ortho coverage (JH Kelly pays 87.5% of total premiums). + Paid Vacation (PTO model) and Holidays. + 401K with a 50% company match of the first 6% employee contribution. + Life Insurance, AD & D, STD & LTD - paid 100% by JH Kelly. Join us on this exciting journey! Apply now and become a part of the JH Kelly legacy.