Assistant Human Resources Director - SB Clinical Practice Management

Assistant Human Resources Director - Stony Brook CPMP - Human Resources 

Location: St. James, NY (At the department’s discretion, this role may be eligible for hybrid remote work)

Schedule: Full-time

Days/Hours: Monday through Friday - 8:30am-5:00pm (Flexibility required)

Salary Range: $110,000 - $130,000 (pay will be determined based on experience, preferred qualifications, and education)

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee. 

SUMMARY: The Assistant Director of Human Resources (HR) for the Stony Brook Clinical Practice Management Plan (CPMP) will collaborate with the StaffCo HR System Director to plan, lead, direct, develop and coordinate policies and activities for all individuals co-employed by CPMP and StaffCo. PEO. This will include strategic recruitment and on-boarding, compensation, wellness programs and benefits, performance management, rewards & recognition, learning & development, compliance, employee relations, and organizational development.

The Assistant Director will work to align the CPMP HR agenda with growth and strategic objectives. Additionally, this position will be a source of consultation and expertise to managers and Senior Leaders on HR related issues for the CPMP/Staff Co. PEO employees.

The successful candidate will be creative, collaborative, and particularly adept at balancing multiple priorities. This position requires a keen understanding of the business, its culture and strategy in order to recommend creative and dynamic solutions using experience, data analytics and organizational agility to guide decisions, and to ensure best practices are being adopted and that key initiative deliverables are met within specified timelines. The incumbent will be employed by StaffCo, LLC. The job location is in Suffolk County, New York.

Job Duties & Essential Functions:

• Supervise and oversee the work of the HR team, including Talent Acquisition, Benefits and Payroll Administration, and the day-to-day entity specific HR Operations.
• Work closely with StaffCo and CPMP leadership in strategic planning and management to include; coaching in Workforce and Performance Management, Succession Planning, HRIS, Compensation & Benefits Program, Safety Program, Training & Development, Compliance, Employee Engagement, Reporting, Marketing & Branding, and other related HR initiatives.
• Reinforce a strong collaborative culture by providing counsel, guidance and partnership with leadership/management that fosters and promotes the engagement of the businesses core values and goals and objectives at all levels.
• Facilitate effective implementation of new people management initiatives in different departments and levels of the business as appropriate, ensuring impactful communication and collaboration with departments.
• Assist in the continued development of system wide job descriptions and compensation program to ensure streamlined hiring and to promote standardization across departments.
• Provide collaborative oversight with CPMP/StaffCo. PEO employee benefit plans including but not limited to medical, dental, disability, Paid Family Leave, FMLA and retirement. Ensure timely and accurate processing of employee benefit plan changes and the progression of related benefit initiatives (i.e. feed set up).
• Provide relevant and timely people solutions to management in resolving employee relations issues, which includes but is not limited to hiring, promotion, disciplinary actions and terminations, to ensure proper documentation is followed as well as any legal ramifications are considered.
• Conduct research and analyze trends related to human capital (e.g. retention and turnover data) and use findings to recommend and implement solutions to improve employee satisfaction and engagement.
• Make improvements to internal HR operational processes and workflows to increase efficiencies and reduce redundancies that allow better partnership with external departments.
• Ensure compliance with all relevant regulatory and reporting agencies, and legal compliance with applicable governmental laws and regulations for the CPMP/StaffCo. PEO. Oversee and interact with outside Counsel with respect to associated Employment and HR issues as necessary.
• Monitor existing policies and procedures ensuring alignment with the businesses values and people management strategies.
• Respond to unemployment related inquiries.
• Complete special projects and other duties as needed.

Required Skills/Abilities:

• Demonstrates exceptional communication skills and ability to persuasively deliver clear reports, instruction, and presentations, tailored to various audiences within the organization.
• Strong organization skills and ability to complete multiple tasks and high volume of work on deadline.
• Strong attention to detail and ability to edit and proofread.
• Possess a creative outlook with a problem-solving attitude.
• Excellent time management, organizational, and follow-through skills.
• Ability to respond quickly and accurately to requests for data, ability to provide excellent customer service is a must.

Required Qualifications:

• Bachelor’s degree in Business Administration, Human Resources or related field. In lieu of degree will accept five (5) years full time experience as HR Generalist or Human Resources Business Partner.
• Seven (7) years full time experience as HR Generalist or Human Resources Business Partner with strong employee relations background and demonstrated ability to influence and implement HR initiatives.
• Extensive HR generalist knowledge and skills, with a broad understanding of all the technical and functional components of HR including: compensation, strategic planning, organizational and leadership development, talent management, recruiting, benefits, HRIS, employee relations, and training and development. To include expertise in MS Office including Outlook, Word, Excel and PowerPoint.
• Supervisory experience.

Preferred Qualifications:

• Master’s degree in Business Administration, Human Resources or related field.
• SHRM-SCP/SPHR certification is desirable. 
• Experience working with ADP.
• Strong knowledge of principles and practices of talent acquisition in a physician practice environment.
• Proven leadership experience and track record of success in leading an HR function in a high growth environment.
• Experience managing the HR functions in a co-employment model a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management. 

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP. 

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits.  SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.    

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes.  Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.  The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. 

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status.  Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.