Assistant Property Manager - Cushman & Wakefield
Greenwood Village, CO
About the Job
Job TitleAssistant Property Manager
Job Description SummaryThe Assistant Property Manager is responsible for
assisting in all areas defined as a part of the Sr. Assistant Property Manager
job description, as well as performing property administrator job duties if
there is no property administrator role on the team. The Assistant Property
Manager will ensure a high level of professionalism and foster positive
relationships with tenants and clients.
Job Description
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
* Provide full administrative support, including phone support, typing,
reports, filing and distribution of correspondence. Coordinate office
supplies in absence of a property administrator
* Assist in lease administration activities, including abstracting leases
and keeping our database current
* Ensure all property files are prepared and maintained in an orderly and
logical manner, including leases and contracts
* Prepare and coordinate bid proposals and service contracts
* Obtain aging report for management and follow up on all delinquencies,
utilizing C&W or client-directed policies
* Ensure invoices are processed in accounting with appropriate back-up and
according to established procedures
* Coordinate tenant move ins and move outs, including furniture delivery and
pick up
* Oversee maintenance of work order and purchase order systems
* Responsible for aspects of development and maintenance of a comprehensive
Tenant Service Package, including tenant handbooks, tenant
anniversaries, holiday gifts, park events, quarterly newsletters, and
training meetings or programs for tenants. Also responsible for ensuring
tenant information within data base is current and up to date
* Update and maintain office procedures in the property Operation's
Procedure Manual under direction of manager
* Ensure Certificates of Insurance for tenants and vendors are up to date
* Oversee the processing of management and maintenance staff hours, expense
reports, check requests for review and approval
* Ensure that above standard tenant bill-backs for electrical usage, after
hours HVAC, and other similar charges are processed in a timely manner
* Assist supervisor with aspects of annual budgets preparation and monthly
financial reports, as well as preparation of bank deposits if processed at
on site management office
* Responsible for leading regular inspections of properties with janitorial
and landscape providers and any other service provider as directed by the
manager
* Participates in performance oversight of all service contractors who perform
contract services
KEY COMPETENCIES
1. Customer Service Focus
2. Organization skills
3. Time Management skills
4. Communication Proficiency (oral and written)
5. Initiative
6. Multi-Tasking
7. Sense of Urgency
IMPORTANT EDUCATION
* High school diploma/GED equivalent; Bachelor's Degree preferred
IMPORTANT EXPERIENCE
* At least 1 year of real estate property management or related experience
ADDITIONAL ELIGIBILITY QUALIFICATIONS
* Proficiency in Microsoft Office Suite
* Demonstrates initiative and reflects a sense of urgency in daily duties by
meeting or improving upon deadlines
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely
uses standard office equipment such as computers, phones, photocopiers,
filing cabinets and fax machines. Regularly required to travel outside between
properties in varying weather conditions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this
job. While performing the duties of this job, the employee may need to stand
and walk for extended or continuous periods of time. They must be able to
ascend and descend staircases, ladders, and/or step stools and may be
required to travel outside between buildings in varying outdoor weather
conditions. he employee may also be regularly required to remain in a
stationary position (sit or stand) for 85% of the time; regularly
operate office machinery.
AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals regardless of
their race, color, creed, religion, gender, age, sexual
orientation, national origin, disability, veteran status, or any other
characteristic protected by state, federal, or local law. Further, C&W
takes affirmative action to ensure that applicants are employed and employees
during employment are treated without regard to any of these characteristics.
Discrimination of any type will not be tolerated.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list
of activities, duties or responsibilities that are required of the employee.
Other duties, responsibilities and activities may change or be assigned at
any time with or without notice.
Cushman & Wakefield also provides eligible employees with an opportunity to
enroll in a variety of benefit programs, generally including health,
Job Description SummaryThe Assistant Property Manager is responsible for
assisting in all areas defined as a part of the Sr. Assistant Property Manager
job description, as well as performing property administrator job duties if
there is no property administrator role on the team. The Assistant Property
Manager will ensure a high level of professionalism and foster positive
relationships with tenants and clients.
Job Description
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
* Provide full administrative support, including phone support, typing,
reports, filing and distribution of correspondence. Coordinate office
supplies in absence of a property administrator
* Assist in lease administration activities, including abstracting leases
and keeping our database current
* Ensure all property files are prepared and maintained in an orderly and
logical manner, including leases and contracts
* Prepare and coordinate bid proposals and service contracts
* Obtain aging report for management and follow up on all delinquencies,
utilizing C&W or client-directed policies
* Ensure invoices are processed in accounting with appropriate back-up and
according to established procedures
* Coordinate tenant move ins and move outs, including furniture delivery and
pick up
* Oversee maintenance of work order and purchase order systems
* Responsible for aspects of development and maintenance of a comprehensive
Tenant Service Package, including tenant handbooks, tenant
anniversaries, holiday gifts, park events, quarterly newsletters, and
training meetings or programs for tenants. Also responsible for ensuring
tenant information within data base is current and up to date
* Update and maintain office procedures in the property Operation's
Procedure Manual under direction of manager
* Ensure Certificates of Insurance for tenants and vendors are up to date
* Oversee the processing of management and maintenance staff hours, expense
reports, check requests for review and approval
* Ensure that above standard tenant bill-backs for electrical usage, after
hours HVAC, and other similar charges are processed in a timely manner
* Assist supervisor with aspects of annual budgets preparation and monthly
financial reports, as well as preparation of bank deposits if processed at
on site management office
* Responsible for leading regular inspections of properties with janitorial
and landscape providers and any other service provider as directed by the
manager
* Participates in performance oversight of all service contractors who perform
contract services
KEY COMPETENCIES
1. Customer Service Focus
2. Organization skills
3. Time Management skills
4. Communication Proficiency (oral and written)
5. Initiative
6. Multi-Tasking
7. Sense of Urgency
IMPORTANT EDUCATION
* High school diploma/GED equivalent; Bachelor's Degree preferred
IMPORTANT EXPERIENCE
* At least 1 year of real estate property management or related experience
ADDITIONAL ELIGIBILITY QUALIFICATIONS
* Proficiency in Microsoft Office Suite
* Demonstrates initiative and reflects a sense of urgency in daily duties by
meeting or improving upon deadlines
WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely
uses standard office equipment such as computers, phones, photocopiers,
filing cabinets and fax machines. Regularly required to travel outside between
properties in varying weather conditions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this
job. While performing the duties of this job, the employee may need to stand
and walk for extended or continuous periods of time. They must be able to
ascend and descend staircases, ladders, and/or step stools and may be
required to travel outside between buildings in varying outdoor weather
conditions. he employee may also be regularly required to remain in a
stationary position (sit or stand) for 85% of the time; regularly
operate office machinery.
AAP/EEO STATEMENT
C&W provides equal employment opportunity to all individuals regardless of
their race, color, creed, religion, gender, age, sexual
orientation, national origin, disability, veteran status, or any other
characteristic protected by state, federal, or local law. Further, C&W
takes affirmative action to ensure that applicants are employed and employees
during employment are treated without regard to any of these characteristics.
Discrimination of any type will not be tolerated.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive list
of activities, duties or responsibilities that are required of the employee.
Other duties, responsibilities and activities may change or be assigned at
any time with or without notice.
Cushman & Wakefield also provides eligible employees with an opportunity to
enroll in a variety of benefit programs, generally including health,
Source : Cushman & Wakefield
