Assistant Secretary, Bilingual - Reynolds School District #7
Fairview, OR
About the Job
JOB TITLE: Assistant Secretary
Job Summary:The job of "Assistant Secretary" is done for the purpose/s of providing requested clerical support at school site; communicating various information regarding activities and/or in response to requests; and providing for timely and accurate distribution of materials.
Essential Job Functions:(functions may vary according to assignment but may include the following)
- Supports principal and assistant principals, in both routine and confidential areas, for the purpose of providingassistance with their administrative functions.
- Maintains various records, schedules, files, rosters, etc. for the purpose of documentingand/or providing reliable information.
- Monitors financial related information, (e.g. class size, attendance, time sheets, etc.) forthe purpose of documentingactivities for reimbursement and/or adhering to policies.
- Processes documents and materials (e.g. schedules, agendas, mail, calendars, etc.) for the purpose of disseminating information to appropriate parties.
- Composes documents, (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
- Responds to inquiries of staff, the public, parents and/or students for the purpose ofproviding information and/or direction as may be required.
- Assists with the ordering and distribution of supplies and orders, as assigned, for the purpose of providing adequatematerials for employees.
- Oversees a variety of schooled or statewide programs, as assigned (i.e. substitutes,pagers, phone system, masterschedules, building use, etc.) for the purpose of meeting school, district and/or state requirements and ensuring thesmooth operation of the school.
Other Job Functions:
- Assists other personnel as may be required for the purpose of supporting them in thecompletion of their workactivities.
- Supervises the work of student assistants and volunteers for the purpose of ensuringaccurate work.
- Handles funds, as assigned, for the purpose of processing student fees, sale of products,etc.
- Assist with health office duties as needed.
Qualifications:
- Experience Required:Prior job-related experience.
- Skills, Knowledge and/or Abilities Required:
- -Skillsto operate standard office equipment including use of computer applications, useEnglish in both written andverbal form, use correct spelling, grammar, and punctuation.
- -Knowledgeof standard office equipment.
- -Abilitiesto sit for prolonged periods, understand and carry out oral and writteninstruction. Significant physicalabilities include reaching/handling/fingering,talking/hearing conversations, near visual acuity/visualaccommodation.
- Education Required:High School diploma or equivalent.
- Licenses, Certifications, Bonding, and/or Testing Required:-Oregon Fingerprint and Criminal Check clearance, Cardiopulmonary Resuscitation andFirst Aid Certificates.
Other Requirements:Bilingual Required
Work Shift:Monday through Friday,24-25 school year, 213-day work calendar, 8 hrs per day.
Please answer the following questions in your cover letter:
- Please describe why you chose to apply for a position with this specific school.
- If hired,what goals might you havefor this position and how would you implement them?
Source : Reynolds School District #7