Assistant Supervisor of the Accounts Payable Unit - City of New York
New York, NY
About the Job
Job Description
The New York City Department of Transportation (DOT) Fiscal Affairs unit is responsible for all capital & expense payables, revenue collection and internal fiscal support. The Fiscal Affairs Unit is seeking an Assistant Supervisor of the Accounts Payable Expense Unit (AP Expense). Under the direct supervision of the Supervisor of the AP Expense Unit, the assistant supervisor will help to guide the unit through the daily activities of Accounts Payable. The selected candidate will assist to mentor the team of Accounts Payable, attend regular staff meetings, perform ad hoc projects when needed and train the Department of Transportation’s Fiscal officers. The A/P Supervisor duties include but are not limited to: Processing vendor invoices for goods and services provided to the agency utilizing the Financial Management System (FMS3) on a timely basis and in accordance with agency’s policies and procedures; Overseeing the payments for community partners; Serving as a liaison between the Open streets team for all payment compliance matters and will actively participate and engage in community outreach activities including event site visits as needed and meetings with community partners throughout the season to discuss Open streets program includes troubleshooting payments to make sure they are compliant with City rules and regulations; Participating in various aspects of training for the Open Streets vendors to ensure they meet compliance requirements. The AP Supervisor approves payment vouchers and implements payment voucher modifications in FMS3. Pre-audits voucher payment packages ensuring all necessary supporting documentation related to accruals is provided and complete. Reviews requirement contracts and contract specifications before approving payments to ensure conformity to the agency’s requirements and Federal/State/City mandates.
Location: 55 Water Street, NY NY
Office Hours: 9AM - 5PM
To Apply:
All resumes to be submitted electronically, please go to
www.nyc.gov/careers/search and search for the Job ID # 685107
Most Public Libraries have computers available for use.
No phone calls, faxes or personnel inquiries permitted.
Only applicants under consideration will be contacted.
Appointments are subject to Mayor's Office of Management and Budget Approval.
For more information visit www.nyc.dot.gov
Qualifications
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The New York City Department of Transportation (DOT) Fiscal Affairs unit is responsible for all capital & expense payables, revenue collection and internal fiscal support. The Fiscal Affairs Unit is seeking an Assistant Supervisor of the Accounts Payable Expense Unit (AP Expense). Under the direct supervision of the Supervisor of the AP Expense Unit, the assistant supervisor will help to guide the unit through the daily activities of Accounts Payable. The selected candidate will assist to mentor the team of Accounts Payable, attend regular staff meetings, perform ad hoc projects when needed and train the Department of Transportation’s Fiscal officers. The A/P Supervisor duties include but are not limited to: Processing vendor invoices for goods and services provided to the agency utilizing the Financial Management System (FMS3) on a timely basis and in accordance with agency’s policies and procedures; Overseeing the payments for community partners; Serving as a liaison between the Open streets team for all payment compliance matters and will actively participate and engage in community outreach activities including event site visits as needed and meetings with community partners throughout the season to discuss Open streets program includes troubleshooting payments to make sure they are compliant with City rules and regulations; Participating in various aspects of training for the Open Streets vendors to ensure they meet compliance requirements. The AP Supervisor approves payment vouchers and implements payment voucher modifications in FMS3. Pre-audits voucher payment packages ensuring all necessary supporting documentation related to accruals is provided and complete. Reviews requirement contracts and contract specifications before approving payments to ensure conformity to the agency’s requirements and Federal/State/City mandates.
Location: 55 Water Street, NY NY
Office Hours: 9AM - 5PM
To Apply:
All resumes to be submitted electronically, please go to
www.nyc.gov/careers/search and search for the Job ID # 685107
Most Public Libraries have computers available for use.
No phone calls, faxes or personnel inquiries permitted.
Only applicants under consideration will be contacted.
Appointments are subject to Mayor's Office of Management and Budget Approval.
For more information visit www.nyc.dot.gov
Qualifications
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Source : City of New York
