Associate Director, Financial Operations Analyst - JR27450-3800 - The University of Chicago
Chicago, IL
About the Job
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12256107 Department
ARD Financial Operations & Facilities
About the Department
Alumni Relations and Development (ARD) engages alumni (~220k), current
students, parents and friends of the University through intellectual,
professional and social activities on campus, around the world and
online. ARD raises $600 Million annually to support faculty and
researchers, practitioners and patients, and students and programs
across the University. Our work supports priorities in every division,
school, department, and institute.
ARD Financial Operations and Facilities is responsible for all budget
management and processes, payment processing, reconciliation, and
financial reporting, as well as space planning (including a NYC office),
access and security, and equipment management. Additionally, the team
provides unit-level direction and support for payment systems and
approvals, and for contracts and financial policies.
Job Summary
This position manages operating and capital budgets for divisions and/or
University-wide administrative units. Helps develop long and short term
financial goals, business strategies/plans, and financial
forecasts/models for major service programs and initiatives. Manages
quarterly and year-end reporting for the operating budget.
Responsibilities
- Supports the Senior Director in drafting budgets, providing
analytical support for routine budget projects, and analyzing budget
estimates and proposals.
- Provides critical support to ARD budget managers to help them meet
team goals and objectives and ensure compliance with all relevant
unit and University requirements.
- Reports on variances between the approved budget and actual
performance.
- Makes recommendations and provides training for managers throughout
the University budget cycle.
- Serves as a backup for the review and negotiation of ARD contracts
of $25,000.
- Serves as backup for the University finance and budgeting system,
Oracle cloud and Workday.
- Determines the financial resources required to implement programs
and submits recommendations for budget allocations including cost
saving initiatives.
- Manages and maintains departmental database system including
generating annual reports and uploading monthly data.
- Designs and maintains spreadsheets and reports that aid the analysis
of expenditures within the unit.
- Uploads monthly budget related data; assists with management of user
accounts.
- Generates ad hoc financial reports and manages special projects as
assigned.
- Works with respective department's representatives to understand
needs and assess contract suitability to meet those needs to ensure
that they comply with University standards and guidelines.
- Seeks opportunities for professional development that will enhance
job performance including attending webinars, seminars, building
networks within the University and with colleagues at peer
institutions.
- Reviews estimated expenditures. Develops expenditure projections and
periodic budget variance reports. Prepares forecasts as well as
analyses.
- Acts as a resource for team members, solves complex problems.
Explains complex and sensitive information.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
---
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7
years of work experience in a related job discipline.
---
Certifications:
---
Preferred Qualifications
Education:
- Bachelor's degree.
- Advanced degree.
Experience:
- Minimum two years of professional work experience in nonprofit
management, development, alumni relations, marketing, public
relations, sales, or similar professional work experience.
- Minimum two years of project management experience.
- Minimum two years of experience developing and monitoring budgets.
- Strong commitment to customer service.
Technical Skills or Knowledge:
- Demonstrated skill and knowledge of, or ability to learn quickly,
the internal workings of the University as well as the technology
tools available to the Office of Alumni Relations and Development,
including the University's donor relationship management system and
the Microsoft Office Suite.
- Advances Excel skills.
Preferred Competencies
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Prioritize multiple projects and independently follow through with
detail.
Outstanding interpersonal and communications skills characterized by the
ability to
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12256107 Department
ARD Financial Operations & Facilities
About the Department
Alumni Relations and Development (ARD) engages alumni (~220k), current
students, parents and friends of the University through intellectual,
professional and social activities on campus, around the world and
online. ARD raises $600 Million annually to support faculty and
researchers, practitioners and patients, and students and programs
across the University. Our work supports priorities in every division,
school, department, and institute.
ARD Financial Operations and Facilities is responsible for all budget
management and processes, payment processing, reconciliation, and
financial reporting, as well as space planning (including a NYC office),
access and security, and equipment management. Additionally, the team
provides unit-level direction and support for payment systems and
approvals, and for contracts and financial policies.
Job Summary
This position manages operating and capital budgets for divisions and/or
University-wide administrative units. Helps develop long and short term
financial goals, business strategies/plans, and financial
forecasts/models for major service programs and initiatives. Manages
quarterly and year-end reporting for the operating budget.
Responsibilities
- Supports the Senior Director in drafting budgets, providing
analytical support for routine budget projects, and analyzing budget
estimates and proposals.
- Provides critical support to ARD budget managers to help them meet
team goals and objectives and ensure compliance with all relevant
unit and University requirements.
- Reports on variances between the approved budget and actual
performance.
- Makes recommendations and provides training for managers throughout
the University budget cycle.
- Serves as a backup for the review and negotiation of ARD contracts
of $25,000.
- Serves as backup for the University finance and budgeting system,
Oracle cloud and Workday.
- Determines the financial resources required to implement programs
and submits recommendations for budget allocations including cost
saving initiatives.
- Manages and maintains departmental database system including
generating annual reports and uploading monthly data.
- Designs and maintains spreadsheets and reports that aid the analysis
of expenditures within the unit.
- Uploads monthly budget related data; assists with management of user
accounts.
- Generates ad hoc financial reports and manages special projects as
assigned.
- Works with respective department's representatives to understand
needs and assess contract suitability to meet those needs to ensure
that they comply with University standards and guidelines.
- Seeks opportunities for professional development that will enhance
job performance including attending webinars, seminars, building
networks within the University and with colleagues at peer
institutions.
- Reviews estimated expenditures. Develops expenditure projections and
periodic budget variance reports. Prepares forecasts as well as
analyses.
- Acts as a resource for team members, solves complex problems.
Explains complex and sensitive information.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
---
Work Experience:
Minimum requirements include knowledge and skills developed through 5-7
years of work experience in a related job discipline.
---
Certifications:
---
Preferred Qualifications
Education:
- Bachelor's degree.
- Advanced degree.
Experience:
- Minimum two years of professional work experience in nonprofit
management, development, alumni relations, marketing, public
relations, sales, or similar professional work experience.
- Minimum two years of project management experience.
- Minimum two years of experience developing and monitoring budgets.
- Strong commitment to customer service.
Technical Skills or Knowledge:
- Demonstrated skill and knowledge of, or ability to learn quickly,
the internal workings of the University as well as the technology
tools available to the Office of Alumni Relations and Development,
including the University's donor relationship management system and
the Microsoft Office Suite.
- Advances Excel skills.
Preferred Competencies
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Prioritize multiple projects and independently follow through with
detail.
Outstanding interpersonal and communications skills characterized by the
ability to
Source : The University of Chicago