Associate Director, Strategic Planning and Operations - AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn. 

The Associate Director, Strategic Planning and Operations role reports to the VP of PCS and partners closely with the leadership team. Key responsibilities include, serving as a trusted strategic advisor and counsel, managing the communications platform and internal and external communications, overseeing strategic business initiatives, process improvement, planning and managing administrative, financial, and operational activities, and creating and maintaining cross-departmental relationships to enable leadership success.

RESPONSIBILITIES

• Accountable for agenda, scheduling, collating presentation materials, distributing agendas and pre-reads, taking notes, ensuring meeting objectives are met, creating, and distributing meeting notes and action items and managing the cadence for key leadership meetings.
• Management of master PCS calendar including VP meetings, events, and engagements. Partnership with executive assistant to strategically manage VP’s long-term travel and engagements in line with priorities.
• Maintains database of contacts and distribution lists including external agency partners, vendors, and AbbVie stakeholders.
• Maintains electronic files for VP and maintains automation and execution of forms and surveys for information gathering and document submission.
• Responsible for budget and expense management, including managing agency budget, creating purchase orders, and reconciling invoices within scope of budget and SOW, maintaining current and accurate LBE at all times and adhering to deadlines for submission of accruals to finance department.
• Lead the project management for internal event planning (e.g. PCS townhall, offsite), strategic initiatives (e.g. Early Brand Planning, Disease Area Strategy), and governance processes for PCS oncology deliverables (e.g. Strategic and financial long range planning)
• Lead the project management for external-facing initiatives (e.g. external conference planning and coordination for PCS team, planning and coordination of expert engagements with PCS team in partnership with other functions), as well as agency and vendor scope of work.
• Accountable for overseeing the flow of internal and external communication for VP, triaging speaker requests and other inquiries, and generating internal correspondence such as invitations, announcements, etc. on behalf of the VP.
• Streamline processes to increase efficiency and productivity.
• Serve as a culture ambassador, exemplify the core values of the organization, model the behaviors that support the mission and vision of the organization, and promote the rallying cry of the Go Beyond platform.
• Develops and maintains business relationships across various AbbVie functional areas.

• Bachelor’s degree
• 5 years plus pharma industry experience.
• Proven strategic capabilities, organization, and communication skills.
• Ability to work efficiently in a matrix organization.
• Effective communication, conflict resolution, organizational and leadership skills.
• Ability to effectively present ideas and document complex processes in both written and oral communication.
• Proven track record of anticipating and resolving problems while exhibiting judgement and a balanced, realistic understanding of issues.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

• This job is eligible to participate in our long-term incentive programs​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html