Associate Project Manager - Healthcare Relocation & Activation - Jones Lang LaSalle Incorporated

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JOB SUMMARY:

We are seeking an energetic, self-motivated Associate Project Manager to join our markets team providing services in healthcare facility activation and relocation. Candidate should be familiar with the process of facility activation and relocation project management, be capable of working on site autonomously and within a team and comfortable supporting multiple projects simultaneously. The APM assists the project manager/project lead with the planning and move process, customer satisfaction, communication, as well as transparency and reconciliation of costs associated with all project activities. You will be focused on the client experience by providing innovative solutions to conflicting priorities. Responsibilities of this role include but are not limited to, coordination and execution of small and large facility activation projects.

Responsibilities:

• Assist with development of move plans including space assignments, occupancy plans, cabling/electrical requirements, IT requirements and minor construction requirements. 
• Assist project manager/lead with development of move schedules for combined efforts that include construction milestones, furniture coordination and installation, and the relocation of personnel to different locations.
• Responsible for complete document management including project management software, project reporting, project file structure, meeting minutes, move matrices and equipment inventory logs.
• Assist with site audits to verify that employee locations, furniture layout and room configurations are correctly noted on floor plans, verify site as-built drawings are up to date when required, including architectural, furniture, space and occupancy data, may require updating of facilities plans on Bluebeam.
• Assist with documentation and relocation of medical equipment and supplies.
• Assist with development of RFQ/RFPs, scope development, selection processes and contracts for required vendors.
• Maintain updated project cost and budget tracking logs
• Maintain programming information related to space requirements, adjacencies, or move requirements within the Client’s allocation of space. Coordinate and communicate with all team members regarding plans for long and short term growth, consolidation, and other space requirements if plans impact current space allocation and/or business adjacencies.
• Manage client approval process - Develop move scope of work, concept plans, cost estimates and schedules to facilitate approvals to proceed with projects.
• Coordinate with client, furniture/equipment vendors and furniture/equipment management teams to determine requirements for installation (space, power, water, etc.)
• Prioritize requests to take ownership of assigned tasks and meet all deadlines.
• Manage the complete close out and documentation process for assigned projects.
• Work with accounting team to ensure invoicing and payment is accurate and timely.
• Managing expenses on monthly basis.
• Assist project manager/project lead with on-site supervision during moves and facility activations.
• Manage technology & prioritize requests for post-move issues log.

Desired Skills & Experience for this job:

EDUCATION/TRAINING

• Degree in Facilities Management, Construction Management or equivalent experience desired.

YEARS OF RELEVANT EXPERIENCE

• Minimum of 2 - 5 years professional experience in the combined areas of healthcare facilities planning, facility activation and/or move management and project management.

SKILLS & JOB COMPETENCIES

• Highly organized & detailed-oriented with the ability to prioritize and manage differing needs of the business.
• Excellent verbal and written communication skills with the ability to communicate professionally at all times with internal and external stakeholders.
• Ability to serve multiple clients at any given time.
• Ability to read and interpret construction plans and specifications.
• Strong interpersonal skills and the ability to interact with internal & external clients.
• Understanding of move requirements, reconfiguration processes, facility activation and furniture inventory management. 
• Proficiency with Microsoft Excel, Word and Power Point
• Proficiency with Bluebeam or Adobe Acrobat
• Basic skills with Microsoft Project

OTHER ABILITIES

• Ability to excel working within a team structure and support the objectives of the project manager and project lead.
• Assumes responsibility for tasks of moderate complexity and continues to aggressively improve skill base. 

PHYSICAL WORK REQUIRMENTS & WORK CONDITIONS

• Position requires on site supervision of moves/ facility activation and work outside normal business hours (nights/weekends) to accommodate client needs.
• Position requires employee to visit active job sites with client and contractor interaction.
• Daily interpersonal interaction is required in order to perform the job.

Location:

On-site –Houston, TX

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you maycontact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.